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Travel Expense Voucher Form Edwardsville Campus End User Instructions FORM Travel Expense Voucher Use: To request reimbursement for expenses incurred while traveling on behalf of the University. Access:

How to fill out travel expense voucher form

How to fill out a travel expense voucher form?

1. Gather all necessary information: Before starting to fill out the travel expense voucher form, make sure you have all the required information ready. This includes details like your name, the purpose of the trip, dates of travel, locations visited, and expenses incurred.
2. Section 1: Personal information: Begin by filling out the personal information section of the form. This typically includes your name, employee ID or number, department, and contact details. Double-check the accuracy of the information before moving on.
3. Section 2: Travel details: In this section, provide the specific details of your trip. Fill in the purpose of travel, destination(s), departure and return dates, and any other relevant information. If you traveled for business purposes, include the name and contact information of the company or client you visited.
4. Section 3: Expense details: This is the most crucial part of the travel expense voucher form. Here, you will document all the expenses you incurred during your trip. This includes accommodation, transportation, meals, parking fees, and any other eligible expenses. Make sure to attach supporting receipts for each expense, as required by your organization's policies.
5. Section 4: Calculation and total: Utilize the designated fields to calculate and record the total amount for each category of expenses. Ensure that you correctly tally the subtotals and calculate the final total. This final amount will be reimbursed to you, subject to any policy guidelines or limitations.
6. Section 5: Approval and signatures: If the travel expense voucher form requires supervisor or manager approval, ensure that the appropriate person signs and dates the form. This signature signifies that the expenses are valid and compliant with company policies. Don't forget to sign and date the form yourself as well.
7. Submitting the form: Once you have completed filling out the travel expense voucher form, review it thoroughly for accuracy and completeness. Attach all required supporting documents, such as receipts, and submit the form according to your organization's protocol. This may involve submitting it to your manager, a designated finance department, or an online submission system.

Who needs a travel expense voucher form?

1. Employees: Employees who have incurred expenses while traveling for business purposes typically need to fill out a travel expense voucher form. This includes individuals who have made journeys on behalf of their company, attended conferences or meetings, or visited clients.
2. Contractors and freelancers: Independent contractors and freelancers who have been hired by a company to provide services might also need to submit a travel expense voucher form if they are eligible for reimbursement of travel-related expenses.
3. Volunteers: In some cases, organizations may require volunteers to fill out a travel expense voucher form if they incur any expenses while conducting volunteer work for the organization. This ensures that the organization can track and reimburse any eligible costs.

Remember, it's important to consult your organization's specific policies and procedures regarding travel expenses, as they may have their own guidelines and requirements for filling out a travel expense voucher form.

For pdfFiller’s FAQs

What is travel expense voucher form?

The travel expense voucher form is a document used to report expenses incurred during business travel.

Who is required to file travel expense voucher form?

Employees who have incurred business travel expenses and need to be reimbursed are required to file a travel expense voucher form.

How to fill out travel expense voucher form?

The travel expense voucher form should be filled out with details of each expense incurred during the business travel, including dates, locations, amounts, and purposes.

What is the purpose of travel expense voucher form?

The purpose of the travel expense voucher form is to accurately report and document business travel expenses for reimbursement.

What information must be reported on travel expense voucher form?

Information such as the date of travel, destination, purpose of the trip, transportation expenses, accommodation expenses, and other related expenses must be reported on the travel expense voucher form.

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