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Alps Automotive, Inc.
Supplier Debit Memo Process
All debit memos must have Purchasing Manager and Supplier Quality
Manager approvals prior to processing.
1. Debit for freight expense
o Traffic Department,
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01
Gather all the necessary information and documentation required for the automatic debit memo.
02
Ensure you have the proper authority and permission to fill out and submit the automatic debit memo.
03
Start by providing the relevant date and details of the transaction for which the memo is being prepared.
04
Clearly state the reason for issuing the automatic debit memo and provide any supporting information or documentation.
05
Specify the amount to be debited and include any applicable fees or charges.
06
Include any additional notes or comments related to the transaction or the automatic debit memo.
07
Double-check all the information filled out in the memo for accuracy and completeness.
08
Submit the automatic debit memo to the designated authority or department for further processing.
09
Keep a copy of the filled out automatic debit memo for your records.
Who needs automatic debit memo is?
01
Individuals or businesses who have authorized automatic debit arrangements with financial institutions.
02
People who want to ensure timely and efficient payment of bills or recurring expenses.
03
Organizations that handle large volumes of transactions and need an automated system for debit processing.
04
Entities that want to maintain a record of each debit transaction for auditing and accounting purposes.
05
Customers who prefer the convenience and hassle-free nature of automatic debit payments.
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