Get the free to SOLE SOURCE JUSTIFICATION REQUEST FORM - cnm

Section 131128NMSA1978 (being Laws 1984, Chapter 65, Section 101, as amended) Subsection E required by NM to post on local public body website. SOLE SOURCE JUSTIFICATION REQUEST FORM Instructions:

How to fill out to sole source justification

How to fill out to sole source justification

1. Start by clearly identifying the need for a sole source justification.
2. Provide a detailed description of the product or service that needs to be procured.
3. Explain why this particular product or service is unique and cannot be sourced from multiple vendors.
4. Include any supporting documentation or evidence that confirms the need for sole sourcing.
5. Highlight any time constraints or urgent requirements that justify the sole source selection.
6. Provide a justification for the selected vendor, such as their expertise, reputation, or previous successful collaborations.
7. Include any relevant cost comparisons or analysis to demonstrate that the sole source option is the most cost-effective solution.
8. Conclude the justification by summarizing the key points and reaffirming the need for sole sourcing.
9. Review and revise the justification document to ensure clarity, accuracy, and completeness before submission.

Who needs to sole source justification?

1. Government agencies that have specific regulations or policies allowing or requiring sole source justifications.
2. Organizations that require a specialized product or service that is only offered by a single vendor.
3. Entities that have time-sensitive projects or urgent requirements that cannot accommodate a lengthy procurement process.
4. Companies that have established long-term relationships or partnerships with particular vendors and want to continue working exclusively with them.
5. Industries that involve proprietary or patented technology, where sole sourcing is necessary to ensure compatibility and integration.

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What is to sole source justification?

Sole source justification is a document that explains why a particular vendor or supplier is the only one able to meet the requirements of a procurement need.

Who is required to file to sole source justification?

Contracting officers or procurement officials are typically required to file a sole source justification.

How to fill out to sole source justification?

To fill out a sole source justification, one must provide detailed reasoning for why no other vendor can meet the required specifications, and justify the need for a sole source contract.

What is the purpose of to sole source justification?

The purpose of a sole source justification is to demonstrate that a sole source contract is necessary due to specific circumstances that make it impractical to use a competitive bidding process.

What information must be reported on to sole source justification?

A sole source justification must include information such as the unique qualifications of the vendor, the specific requirements of the procurement need, and the rationale for why only the selected vendor can meet those requirements.