Get the free employee exit clearance form

Completing an Employee Clearance Form 1. A hard copy of this form will be completed by all benefit based employees leaving the University. a. Supervisors: If an employee is not able to complete the

How to fill out employee exit clearance form

How to fill out an employee exit clearance form:

1. Gather necessary information: Before starting to fill out the form, gather all the necessary information, such as the employee's full name, job title, department, and date of termination. This information will be required throughout the form.
2. Start with personal details: Begin filling out the form by providing the employee's personal details, including their full name, contact information, and employee identification number or social security number if applicable.
3. Indicate last working day: On the form, specify the employee's last working day, which is the date on which their employment officially ends.
4. Provide reason for departure: Indicate the reason for the employee's departure from the organization. This could be resignation, termination, retirement, or any other relevant reason.
5. Declare return of company property: Confirm whether the employee has returned all company property, such as laptops, phones, ID cards, keys, and any other assets assigned to them during their employment. If any item is still in possession of the employee, note it down on the form for further action.
6. Settle any outstanding payments: Identify if there are any pending financial matters to settle with the employee. This could include unpaid salaries, bonuses, vacation days, or any other financial obligations, both from the employer and the employee.
7. Confirm clearance with different departments: Depending on the organization's policies, the clearance form may require verification and signatures from various departments. This ensures that the employee has fulfilled their responsibilities and obligations before leaving. These departments could include HR, IT, Finance, or any other relevant departments.
8. Obtain supervisor's signature: Once all the required information has been filled out, the employee should seek their immediate supervisor's signature. This confirms that the supervisor acknowledges and agrees to the information provided on the form.

Who needs an employee exit clearance form?

1. Human Resources department: HR departments typically require exit clearance forms to ensure that all processes related to an employee's departure are properly documented and finalized. It helps in conducting an orderly transition and prevents any potential legal or compliance issues.
2. Employees: All employees who are leaving the organization, regardless of the reason for their departure, are required to fill out an exit clearance form. This form helps maintain transparency and ensures that both parties have met their obligations.
3. Employers: Employers require exit clearance forms as part of their documentation process to protect the company's interests. These forms help in verifying that employees have returned all company property, settled any financial obligations, and fulfilled their responsibilities before their departure.

For pdfFiller’s FAQs

How do I make edits in employee exit clearance form without leaving Chrome?

employee exit clearance form can be edited, filled out, and signed with the pdfFiller Google Chrome Extension. You can open the editor right from a Google search page with just one click. Fillable documents can be done on any web-connected device without leaving Chrome.

How do I edit employee exit clearance form straight from my smartphone?

The pdfFiller mobile applications for iOS and Android are the easiest way to edit documents on the go. You may get them from the Apple Store and Google Play. More info about the applications here. Install and log in to edit employee exit clearance form.

How do I complete employee exit clearance form on an iOS device?

In order to fill out documents on your iOS device, install the pdfFiller app. Create an account or log in to an existing one if you have a subscription to the service. Once the registration process is complete, upload your employee exit clearance form. You now can take advantage of pdfFiller's advanced functionalities: adding fillable fields and eSigning documents, and accessing them from any device, wherever you are.