Get the free Single/Sole Source Justi? cation Form - Case Western ... - case

Single/Sole Source Just? Cation Form Use for all purchases of $5000 or more when low bidder has not been selected Refer to the bids and quotations policy at: http://www.case.edu/bizpolicies/procure

How to fill out singlesole source justi cation

How to fill out singlesole source justification:

1. Start by providing a clear and concise description of the product or service you are seeking. This should include the specific details and requirements you have for the item or service.
2. Justify the need for a singlesole source procurement. Explain why this particular product or service is unique and cannot be obtained from multiple sources. Highlight any special features, expertise, or specifications that make this option the most suitable choice.
3. Identify any potential alternatives or sources that were considered. Explain why these alternatives were not chosen and provide any supporting evidence or documentation that demonstrates why the singlesole source is the most appropriate option.
4. Include a detailed cost analysis. Break down the costs associated with the singlesole source option, including any upfront costs, ongoing expenses, and potential long-term savings or benefits. Compare these costs to any alternative options that were considered to justify the financial aspect of the decision.
5. Address any potential concerns or risks. If there are any potential drawbacks or challenges associated with the singlesole source option, acknowledge them and provide a plan or strategy for mitigating these risks. This demonstrates that you have thoroughly considered all aspects of the decision-making process.

Who needs singlesole source justification:

1. Government agencies or departments may require singlesole source justification for certain purchases. This ensures transparency and accountability in the procurement process, as it proves that the agency has thoroughly evaluated all available options before engaging in a singlesole source contract.
2. Any organization or business that is obligated to follow specific procurement regulations or guidelines may need singlesole source justification. This could include corporations with procurement policies in place or organizations that receive public funds and need to demonstrate responsible use of resources.
3. Individuals or teams responsible for making purchasing decisions within an organization may also require singlesole source justification. This helps ensure that there is a fair and objective evaluation of available options, promoting good governance and decision-making processes.

In summary, filling out a singlesole source justification involves clearly describing the product or service, justifying the need for a singlesole source procurement, considering alternatives, providing a cost analysis, and addressing any concerns or risks. The need for singlesole source justification applies to government agencies, organizations following procurement regulations, and individuals responsible for purchasing decisions.

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What is singlesole source justification?

Single sole source justification is the rationale provided for selecting a specific vendor or supplier for a procurement without a competitive bid process.

Who is required to file singlesole source justification?

Government agencies and organizations that are subject to procurement regulations are required to file single sole source justification.

How to fill out singlesole source justification?

Single sole source justification can be filled out by providing detailed reasoning for choosing a specific vendor, outlining the specific needs and requirements that led to the decision.

What is the purpose of singlesole source justification?

The purpose of single sole source justification is to ensure transparency and accountability in the procurement process, by providing a clear explanation for selecting a vendor without competition.

What information must be reported on singlesole source justification?

Information such as the vendor's qualifications, unique capabilities, pricing details, and the specific reasons why they were chosen over other potential vendors must be reported on single sole source justification.