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PURCHASE ORDER RATIONALE FORM 2016 2017 Educational or Operational Rationale A Purchase Order Rationale Form shall be attached to the top of each requisition submitted (exceptions noted) to the appropriate

How to fill out purchase order rationale form

How to fill out purchase order rationale form

1. Step 1: Obtain the purchase order rationale form from the procurement department.
2. Step 2: Fill in the required information, such as the date, purchase order number, and complete contact details of the person responsible for the purchase.
3. Step 3: Write a brief description of the rationale for the purchase, including the business need or objective it fulfills.
4. Step 4: Provide a detailed breakdown of the items or services being requested, including the quantity, unit price, and total cost.
5. Step 5: If necessary, attach any supporting documents or quotations to justify the purchase decision.
6. Step 6: Review the completed form for accuracy and completeness.
7. Step 7: Sign and date the form, and obtain the necessary approvals.
8. Step 8: Submit the filled-out purchase order rationale form to the appropriate authority or department for further processing.

Who needs purchase order rationale form?

1. Any individual or department within an organization who wishes to make a purchase requiring justification can benefit from using the purchase order rationale form.
2. This form ensures that purchases are made for legitimate reasons and are supported by a clear rationale, thereby promoting transparency and accountability in the procurement process.
3. The purchase order rationale form may be required by the procurement department, finance department, or management to evaluate the necessity and feasibility of the requested purchase.
4. It helps prevent unauthorized or unnecessary purchases and allows the organization to maintain proper records and documentation for auditing purposes.

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What is purchase order rationale form?

The purchase order rationale form is a document that explains the reason behind a specific purchase order.

Who is required to file purchase order rationale form?

The individual or entity responsible for making the purchase and issuing the purchase order is required to file the purchase order rationale form.

How to fill out purchase order rationale form?

To fill out the purchase order rationale form, one must provide detailed information about the purchase, including the purpose, justification, and budget allocation.

What is the purpose of purchase order rationale form?

The purpose of the purchase order rationale form is to ensure transparency and accountability in the purchasing process by documenting the reasons for each purchase.

What information must be reported on purchase order rationale form?

The purchase order rationale form must include details such as the item being purchased, quantity, price, vendor information, and the reason for the purchase.