Get the free Emergency Purchase Justification Form - Franklin County Finance

EMERGENCY PURCHASE JUSTIFICATION TO: Franklin County Finance Department PO Box 518 851 Dinah Shore Blvd Winchester, TN 37398 Date: Dept: Phone: Pay attached invoice from: FUND DEPARTMENT EXPENSE LINE

How to fill out emergency purchase justification form

How to fill out emergency purchase justification form:

1. Start by writing your name and contact information at the top of the form. This will ensure that the form can be properly attributed to you.
2. Provide a detailed description of the emergency situation that necessitates the purchase. Clearly explain why the purchase is urgent and cannot be delayed.
3. Specify the item or service that needs to be procured. Include relevant details such as quantity, model or specifications, and any supporting documentation.
4. Indicate the estimated cost of the purchase. It is important to provide an accurate estimation to justify the need for emergency funding.
5. Justify the necessity of the purchase. Explain how the procurement will contribute to resolving the emergency situation or preventing further damage or risks.
6. If applicable, provide alternatives that have been considered but deemed insufficient or impractical. This demonstrates that all options have been thoroughly evaluated.
7. Include any supporting documents or evidence that would strengthen your case. This could include quotes, reports, or expert opinions.
8. Obtain the necessary approvals and signatures as required by your organization's procurement policies.
9. Submit the completed form to the designated person or department responsible for reviewing and approving emergency purchases.

Who needs emergency purchase justification form:

1. Organizations or businesses that have specific policies or protocols in place for emergency procurement.
2. Individuals or departments that require additional funding for urgent purchases that are not part of regular budget allocations.
3. Any situation that qualifies as an emergency where immediate procurement is necessary to address a critical need or mitigate risks.

For pdfFiller’s FAQs

What is emergency purchase justification form?

Emergency purchase justification form is a document used to explain the necessity of making emergency purchases.

Who is required to file emergency purchase justification form?

Any individual or department within an organization responsible for making emergency purchases is required to file the form.

How to fill out emergency purchase justification form?

The form can be filled out by providing details of the emergency situation, justification for the purchase, estimated cost, and approval signatures.

What is the purpose of emergency purchase justification form?

The purpose of the form is to ensure transparency and accountability in emergency purchasing decisions.

What information must be reported on emergency purchase justification form?

The form must include details of the emergency situation, justification for the purchase, estimated cost, and approval signatures.

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