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Accounting and Administrative Manual. Section 100: Accounting and Finance. Petty Cash Funds. Date: 4/22/14. No.: C04. Page: 2 of 6. 7. Expenditures are limited ... Contractual Services for Professional
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How to fill out petty cash count
How to fill out petty cash count
01
Gather all the necessary documentation, such as receipts and invoices, related to the petty cash expenses.
02
Prepare a petty cash count sheet with columns for date, description, amount spent, and balance.
03
Start by recording the initial balance of the petty cash fund.
04
Proceed to enter each expense on the count sheet, providing details of the date, description of the expense, and the amount spent.
05
Subtract the amount spent from the previous balance to calculate the new balance after each entry.
06
Double-check all entries for accuracy and ensure that the sum of expenses matches the total cash spent.
07
Once all expenses have been recorded, add up the amounts to derive the total petty cash spent.
08
Compare the total petty cash spent with the remaining balance to see if there are any discrepancies.
09
If there are discrepancies, investigate and reconcile the differences by reviewing the supporting documentation.
10
At the end of the count, update the petty cash count sheet with the final balance, and verify that it matches the actual amount of cash remaining.
11
Store the completed petty cash count sheet and supporting documentation in a secure location for future reference and auditing purposes.
Who needs petty cash count?
01
Small businesses that frequently handle cash transactions often need a petty cash count to track and control their cash expenses.
02
Office managers or administrators responsible for managing petty cash funds and ensuring proper accountability.
03
Retail stores or businesses with cash registers that require routine counts to reconcile the cash in the register with the recorded transactions.
04
Non-profit organizations that utilize petty cash for various small expenses like office supplies or employee reimbursements.
05
Any individual or organization that wants to maintain transparency and accuracy in their cash handling processes to prevent fraud or mismanagement.
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What is petty cash count?
Petty cash count is the process of counting and reconciling the physical cash on hand with the recorded amount in the petty cash account.
Who is required to file petty cash count?
Anyone who is responsible for managing petty cash funds within an organization is typically required to file petty cash count.
How to fill out petty cash count?
Petty cash count is filled out by physically counting the cash on hand, reconciling it with the recorded amount, and documenting any petty cash transactions.
What is the purpose of petty cash count?
The purpose of petty cash count is to ensure that the physical cash on hand matches the recorded amount in the petty cash account, and to detect any discrepancies or potential misuse of funds.
What information must be reported on petty cash count?
The information reported on petty cash count typically includes the total amount of cash on hand, any receipts or documentation for petty cash transactions, and any discrepancies or overages/shortages.
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