Get the free P-Card Exception Approval Form - shsu.edu

Welcome to the Sam Houston State University Procurement Card Program. ... The Exception Approval Form must be sent to the P-Card Administrator for review ...

How to fill out p-card exception approval form

How to fill out p-card exception approval form

1. Start by obtaining the p-card exception approval form from the designated authority.
2. Read the instructions provided on the form thoroughly to understand the requirements.
3. Provide your personal details like name, contact information, and employee ID.
4. Specify the reason for the p-card exception along with the date and duration of the exception.
5. Include the details of the purchase or transaction that requires the exception approval.
6. Attach any supporting documents or receipts related to the transaction.
7. Describe the steps taken to explore alternative payment methods or suppliers.
8. Indicate the estimated total cost and provide justification for the exception.
9. Obtain any necessary approvals or signatures from higher authorities.
10. Submit the completed p-card exception approval form to the designated department.

Who needs p-card exception approval form?

1. Any employee who wishes to make a purchase or transaction using a procurement card (p-card) that deviates from the established policies and guidelines.
2. Employees who encounter exceptional circumstances or unforeseen events that require urgent procurement but cannot be fulfilled through regular channels.
3. Individuals responsible for overseeing and authorizing p-card transactions within the organization.

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What is p-card exception approval form?

The p-card exception approval form is a document used to request approval for exceptions to the standard purchasing card (p-card) policy.

Who is required to file p-card exception approval form?

Any individual or department seeking to make a purchase that does not comply with the regular p-card policy is required to file a p-card exception approval form.

How to fill out p-card exception approval form?

To fill out a p-card exception approval form, one must provide details about the purchase, justification for the exception, and obtain appropriate approvals.

What is the purpose of p-card exception approval form?

The purpose of the p-card exception approval form is to ensure that non-standard purchases are properly reviewed and approved before they are made.

What information must be reported on p-card exception approval form?

The p-card exception approval form should include details about the purchase, justification for the exception, and approvals from the appropriate parties.