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ANINDIRECTCOSTRATEGUIDEFOR NONPROFITORGANIZATIONSCostPrinciplesandProcedures Requiredby2CFR200Preparedbythe BureauforManagement OfficeofAcquisitionandAssistance CostAuditandSupport

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How to fill out an indirect cost rate

01

Step 1: Gather all the necessary financial documents and records that relate to your organization's indirect costs.

02

Step 2: Identify the different types of indirect costs that your organization incurs, such as administrative expenses, rent, utilities, and depreciation.

03

Step 3: Calculate the total amount of direct costs that your organization has incurred over a specific period.

04

Step 4: Calculate the total amount of indirect costs that your organization has incurred over the same period.

05

Step 5: Divide the total indirect costs by the total direct costs to determine the indirect cost rate.

06

Step 6: Express the indirect cost rate as a percentage by multiplying the result from step 5 by 100.

07

Step 7: Fill out the indirect cost rate form or template provided by the relevant funding agency or organization.

08

Step 8: Include supporting documents and justifications for the calculated indirect cost rate, if required.

09

Step 9: Submit the completed indirect cost rate form to the funding agency or organization.

Who needs an indirect cost rate?

01

Non-profit organizations that receive funding from government agencies or private foundations often need to calculate and provide an indirect cost rate.

02

Research institutions and universities that receive grants for research projects may also be required to determine their indirect cost rate.

03

Government contractors and subcontractors who provide goods or services to government agencies need to establish an indirect cost rate for pricing their proposals.

04

Any organization that wants to recover its indirect costs incurred in the provision of goods or services may need to calculate an indirect cost rate.

05

It is recommended to consult with the funding agency or organization to determine if an indirect cost rate is required and to understand their specific guidelines and requirements.

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What is an indirect cost rate?

An indirect cost rate is a percentage of indirect costs incurred by an organization in relation to its direct costs.

Who is required to file an indirect cost rate?

Organizations receiving federal funding or grants may be required to file an indirect cost rate.

How to fill out an indirect cost rate?

To fill out an indirect cost rate, organizations must calculate their indirect costs and divide them by their direct costs to determine the percentage.

What is the purpose of an indirect cost rate?

The purpose of an indirect cost rate is to fairly allocate indirect costs across different projects or activities.

What information must be reported on an indirect cost rate?

An indirect cost rate report must include a breakdown of direct and indirect costs, as well as the calculated indirect cost rate.

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