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Print Form GROUP MEETING/HOSTED EVENT APPROVAL REQUEST College of Health and Human Development Forward to CHAD Financial Office for approval at least 30 days prior to the event Blanket Meetings NO

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How to fill out hosted event approval request

01

Start by gathering all the necessary information for the event, such as the event details, proposed date and time, venue, expected number of attendees, and any special requirements.

02

Prepare a formal request letter or email addressed to the appropriate authority or department responsible for approving hosted events.

03

In the request, clearly state the purpose and objectives of the event, highlighting its importance and potential benefits.

04

Provide a comprehensive event plan or proposal, including the event schedule, activities, speakers or performers (if applicable), and any additional supporting documents.

05

Make sure to emphasize any measures or precautions taken to ensure the safety, security, and overall success of the event.

06

Attach any relevant documents, such as permits, certificates, or insurance policies, as required.

07

Double-check the request for accuracy and completeness before submitting it.

08

Send the filled-out hosted event approval request through the designated channel or to the designated contact person.

09

Follow up on the request if there is no response within a reasonable timeframe.

10

Once the approval is granted, proceed with organizing and executing the hosted event according to the planned details.

Who needs hosted event approval request?

01

Anyone who wishes to organize a hosted event at a particular venue or within a specific organization typically needs to submit a hosted event approval request.

02

This could include event planners, organizations or departments within an institution, businesses, community groups, or individuals looking to host events.

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