Get the free Mileage Expense Voucher

Reset Form Finance Department Mileage Expense Voucher FY 17 (January 1, 2017, June 30, 2017) Date Total Mileage Destination Name: Date: Employee I.D. Number: Less Commuter Business Mileage 0.00 0.00

How to fill out mileage expense voucher

How to fill out mileage expense voucher

1. Start by gathering all necessary information, such as the date, origin, destination, and purpose of the trip.
2. Fill out the starting and ending odometer readings for your vehicle.
3. Calculate the total mileage by subtracting the starting odometer reading from the ending odometer reading.
4. Determine the mileage reimbursement rate set by your employer or organization.
5. Multiply the total mileage by the reimbursement rate to calculate the total reimbursement amount.
6. Include any additional expenses related to the trip, such as tolls or parking fees.
7. Sum up the total reimbursement amount and additional expenses to get the overall total.
8. Provide any required supporting documentation, such as receipts or trip logs.
9. Double-check all the information filled out on the mileage expense voucher for accuracy.
10. Submit the completed voucher to the appropriate department or person for approval and processing.

Who needs mileage expense voucher?

1. Employees who use their personal vehicles for business-related trips may need a mileage expense voucher.
2. Independent contractors and freelancers who need to track and be reimbursed for their mileage may also require a mileage expense voucher.
3. Organizations that provide mileage reimbursement to their employees or members often use mileage expense vouchers to facilitate the process.
4. Reimbursement programs or policies established by employers may specify the use of mileage expense vouchers as a requirement.
5. Anyone who wants to accurately document their business-related mileage for tax purposes may find mileage expense vouchers useful.

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What is mileage expense voucher?

A mileage expense voucher is a document used to track and reimburse employees for business-related travel expenses.

Who is required to file mileage expense voucher?

Employees who use their personal vehicles for business purposes are typically required to file a mileage expense voucher.

How to fill out mileage expense voucher?

To fill out a mileage expense voucher, employees need to record the date of travel, starting and ending locations, total mileage, and purpose of the trip.

What is the purpose of mileage expense voucher?

The purpose of a mileage expense voucher is to ensure that employees are reimbursed for the cost of using their personal vehicles for business purposes.

What information must be reported on mileage expense voucher?

Information such as date of travel, starting and ending locations, total mileage, purpose of the trip, and any additional expenses incurred during the travel must be reported on a mileage expense voucher.