Get the free PERFORMANCE COUNSELING STATEMENT - Marshall University - marshall

Human Resource Services FORM RESOURCES Human Resource Services, Marshall University, 207 Old Main, One John Marshall Drive, Huntington, WV 25755. Phone 304.696.6455, FAX 304.696.6844, Email human

How to fill out performance counseling statement

To fill out a performance counseling statement, follow these steps:

1. Start by providing the necessary information: Include the date, the name of the employee receiving the counseling, and the name of the supervisor or manager conducting the counseling.
2. Identify the purpose of the counseling statement: Clearly state the reason for the counseling session, whether it is to address specific performance issues, provide feedback, or set goals and expectations.
3. Describe the behavior or performance concern: Clearly explain the specific areas in which the employee's performance is lacking or where improvement is needed. Use objective language and avoid personal attacks or biased opinions.
4. Offer examples and evidence: Support your claims by providing specific instances or examples of the employee's performance that led to the counseling session. This helps the employee understand the areas that need improvement and also ensures transparency.
5. Discuss the impact of the performance issue: Explain how the employee's performance affects their own work, the team, or the organization as a whole. Help the employee understand the consequences of their actions and how addressing the performance issues can lead to improvements.
6. Set clear expectations and goals: Clearly define the expectations and performance standards that the employee should meet moving forward. Specify the desired outcomes and establish measurable goals or objectives that they should strive for. This will help the employee understand what is expected of them and provide a roadmap for improvement.
7. Offer support and resources: Discuss any available resources, training programs, or mentorship opportunities that can assist the employee in improving their performance. Show your willingness to support their growth and provide guidance when needed.
8. Allow the employee to express themselves: Provide an opportunity for the employee to share their perspective, ask questions, or seek clarifications. Encourage open and honest communication, as this can lead to a better understanding of the issue and promote a sense of ownership in addressing it.
9. Document the counseling session: Keep a record of the counseling statement, including all the discussed points, any agreed-upon action plans, and signatures from both parties. This documentation serves as an official record of the counseling session and can be referred back to if necessary.

Who needs a performance counseling statement?

A performance counseling statement may be necessary for any employee who is exhibiting poor performance, violating company policies, or failing to meet expectations. This includes employees at all levels within an organization, from entry-level positions to management roles. Performance counseling statements are beneficial in addressing specific performance issues and providing an opportunity for improvement and growth.

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What is performance counseling statement?

Performance counseling statement is a formal document that outlines performance issues or areas for improvement for an employee.

Who is required to file performance counseling statement?

Managers or supervisors are responsible for filing performance counseling statements for their subordinates.

How to fill out performance counseling statement?

Performance counseling statements should be filled out by documenting specific performance issues, setting clear expectations for improvement, and discussing the plan with the employee.

What is the purpose of performance counseling statement?

The purpose of performance counseling statement is to address performance issues, improve employee performance, and provide a record of the discussion.

What information must be reported on performance counseling statement?

Performance counseling statements must include the employee's name, date of counseling, specific performance issues, action plan for improvement, and signatures of both the employee and the supervisor.