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THE UNIVERSITY OF OKLAHOMA HEALTH SCIENCES CENTER DEPARTMENTAL MAIL VOUCHER DATE TEL. EXT. SENDER NAME DEPARTMENT CHARGE POSTAGE TO THE FOLLOWING CFS CUSTOMER NUMBER: FUND: ORG: PROGRAM: SUBCLASS:

How to fill out departmental mail voucher

How to fill out departmental mail voucher

1. Find a departmental mail voucher form
2. Gather all necessary information such as sender and recipient details, mailing instructions, and any relevant tracking numbers
3. Start by filling out the sender's information, including name, department, and contact details
4. Next, provide the recipient's information such as name, department, and address
5. Indicate the date and appropriate mailing instructions, including the desired mail service
6. If applicable, enter any tracking numbers or special instructions
7. Provide information about the contents of the mail package, including a brief description and value if required
8. Make sure to attach any supporting documents or receipts
9. Review the completed form for accuracy and legibility
10. Obtain any necessary approvals or signatures
11. Submit the departmental mail voucher to the designated mailbox or office

Who needs departmental mail voucher?

1. Employees within a specific department who need to send or receive mail on behalf of the department
2. Any individual who is authorized to handle departmental mail
3. Departments or organizations that require a formal process for tracking and documenting mail transactions
4. Those who need to ensure accountability and maintain a record of departmental mail activities

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What is departmental mail voucher?

Departmental mail voucher is a form used to document and track mail expenditures within a department.

Who is required to file departmental mail voucher?

Employees who handle mail and postage within a department are required to file departmental mail voucher.

How to fill out departmental mail voucher?

Departmental mail voucher should be filled out with details of mail expenditures, including postage costs, mailing dates, and recipient information.

What is the purpose of departmental mail voucher?

The purpose of departmental mail voucher is to accurately track and record mail expenses within a department.

What information must be reported on departmental mail voucher?

Information such as postage costs, mailing dates, recipient information, and departmental budget codes must be reported on departmental mail voucher.