Get the free SOLE SOURCE JUSTIFICATION FORM - Franklin County Finance

SOLE SOURCE JUSTIFICATION FORM Sole source purchases are goods and services available from only one supplier. Purchases for items that cannot be procured through the competitive bidding process because

How to fill out sole source justification form

How to fill out sole source justification form

1. Start by downloading the sole source justification form from the relevant website or department.
2. Fill out the basic information section, including the name, date, and purpose of the purchase.
3. Clearly explain why the product or service being purchased is only available from one source.
4. Provide a detailed description of the product or service, including its specifications and the expected benefits.
5. Include any supporting documents or evidence that demonstrate the sole source nature of the purchase.
6. Justify the cost by comparing it to similar products or services available on the market.
7. Provide any additional information or explanations that may be relevant to the sole source justification.
8. Review the form for completeness and accuracy before submitting it.

Who needs sole source justification form?

1. Any individual or department within an organization that intends to make a purchase from a single supplier or service provider might need a sole source justification form.
2. Usually, this requirement arises when the organization's purchasing policies require competitive bidding or multiple quotes for products or services exceeding a certain threshold.
3. By filling out the sole source justification form, individuals or departments can demonstrate that no other viable alternatives exist in order to justify the non-competitive procurement process.

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What is sole source justification form?

Sole source justification form is a document that is used to explain why a particular purchase is being made from a single source without seeking competitive bids.

Who is required to file sole source justification form?

Any individual or organization that is making a purchase from a single source without seeking competitive bids is required to file a sole source justification form.

How to fill out sole source justification form?

To fill out a sole source justification form, you must provide detailed information about the vendor, the product or service being purchased, and the reasons why competitive bids were not sought.

What is the purpose of sole source justification form?

The purpose of a sole source justification form is to ensure transparency and accountability in the procurement process by documenting the reasons for selecting a single source vendor.

What information must be reported on sole source justification form?

The information that must be reported on a sole source justification form includes details about the vendor, the product or service being purchased, and the reasons why competitive bids were not sought.