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SOUTH DAKOTA OFFICE OF HIGHWAY SAFETY REQUEST FOR SOLE SOURCE PURCHASE Date: Requesting Entity: Contact Name: Phone # Item/Service to be Purchased: Suggested Vendor: Reason for Requesting Sole Source
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How to fill out request for sole source
How to fill out request for sole source
01
Start by gathering all the necessary information about the product or service you wish to obtain through sole source.
02
Write a clear and concise description of the product or service, including any specific requirements or specifications.
03
Explain why the product or service can only be obtained through a sole source provider. Provide any supporting evidence or documentation.
04
Include a justification for the use of sole source procurement, such as unique technical or compatibility requirements.
05
Address any potential concerns or objections that may arise, such as cost or competition.
06
Complete any necessary forms or templates required by your organization or the relevant procurement department.
07
Submit the request for sole source procurement to the appropriate department or individual for review and approval.
08
Follow up on the status of the request and provide any additional information or documentation as requested.
09
Once approved, proceed with the necessary steps to procure the product or service through the sole source provider.
10
Keep a record of the entire process for future reference or audit purposes.
Who needs request for sole source?
01
Government agencies or departments that require a specific product or service that can only be obtained from a single source.
02
Organizations or businesses that have unique technical or compatibility requirements that can only be fulfilled by a specific supplier.
03
Entities that need to expedite the procurement process due to time constraints or urgent needs.
04
Situations where competition is not feasible or practical, such as when there are no other suppliers available or when a specific supplier has exclusive rights.
05
Individuals or entities that have been granted a special exception or waiver allowing them to use sole source procurement.
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What is request for sole source?
A request for sole source is a procurement method that allows the purchase of goods or services from a single supplier without competition.
Who is required to file request for sole source?
The purchasing department or procurement team is usually required to file the request for sole source.
How to fill out request for sole source?
The request for sole source should include justification for why only one supplier can meet the requirements, details of the goods or services required, and any relevant supporting documents.
What is the purpose of request for sole source?
The purpose of request for sole source is to streamline the procurement process when it can be demonstrated that only one supplier is capable of meeting the needs.
What information must be reported on request for sole source?
Information that must be reported on a request for sole source includes details of the goods or services required, justification for why only one supplier can meet the requirements, and any supporting documents.
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