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Print Clear CALIFORNIA STATE UNIVERSITY, FULLERTON BUSINESS TRAVEL AND PREPAYMENT REQUEST DOCUMENT NUMBER IF REVISION, CHECK HERE Instructions: http://finance.fullerton.edu/Controller/Travel/TravelPolicy.asp
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How to fill out business travel and prepayment

01
Step 1: Gather all necessary documentation, including travel itinerary, expense reports, and any required prepayment forms.
02
Step 2: Fill out the personal information section of the business travel and prepayment forms, including your name, employee ID, and contact information.
03
Step 3: Specify the purpose and dates of your travel, as well as the destination and any special requirements or accommodations needed.
04
Step 4: Break down the estimated expenses for transportation, lodging, meals, and incidentals. Include any prepayments that need to be made.
05
Step 5: Submit the completed forms to the appropriate department or person responsible for approving business travel and prepayment requests.
06
Step 6: If necessary, provide any additional supporting documentation, such as conference invitations, event registrations, or meeting agendas.
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Step 7: Await approval of your business travel and prepayment request. Once approved, you may proceed with making the necessary arrangements and prepayments.
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Step 8: Keep copies of all submitted forms and receipts for your own records and submit expense reports upon completing the trip.

Who needs business travel and prepayment?

01
Business travelers who need to travel for work-related purposes.
02
Employees who require prepayment for travel expenses, such as booking flights, accommodations, or other business-related services.
03
Individuals who are responsible for handling business travel arrangements and managing prepayments on behalf of their organization.
04
Companies or organizations that have policies in place for approving and managing business travel and prepayment requests.
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Business travel and prepayment refers to the expenses incurred by individuals or employees while traveling for work purposes and the upfront payment for these expenses.
Employees or individuals who have incurred business travel expenses and made prepayments for these expenses are required to file business travel and prepayment.
To fill out business travel and prepayment, individuals or employees need to provide details of the trip, including dates, locations, purpose, and the expenses incurred along with proof of prepayment.
The purpose of business travel and prepayment is to track and report the expenses incurred during work-related trips and ensure that prepayments are accounted for properly.
Information such as trip dates, locations, purpose, expenses incurred, and proof of prepayments must be reported on business travel and prepayment.
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