Get the free Sole Source Justification/Approval Form - twu.edu

Sole Source Justification/Approval Form INSTRUCTIONS FOR JUSTIFICATION FORM 1. Form to be used along with Departmental Purchase Requisition. It is used for the purchase of products/services that are

How to fill out sole source justificationapproval form

How to fill out sole source justificationapproval form

1. Open the sole source justification approval form.
2. Read and understand the instructions provided on the form.
3. Fill in your personal details in the designated fields, such as your name, job title, and contact information.
4. Describe the product or service that you are requesting, including its specifications and any applicable details.
5. State the reason why the sole source procurement is necessary and provide supporting evidence or documentation.
6. Clearly outline the benefits of selecting the particular vendor or supplier for the requested item.
7. Include information about any previous attempts to source the product or service competitively, if applicable.
8. Provide a thorough analysis of the pricing and justification for any significant cost differences compared to alternative options.
9. Obtain any necessary signatures and approvals as required by your organization's procurement procedures.
10. Submit the completed form to the appropriate department or authority for further processing and review.

Who needs sole source justificationapproval form?

1. Any individual or department within an organization that intends to procure a product or service through a sole source method needs to fill out the sole source justification approval form.
2. This can include project managers, purchasing departments, or anyone responsible for making procurement decisions.
3. The form is typically required by organizations that follow strict procurement policies and regulations to ensure transparency and accountability in the procurement process.
4. It may also be necessary when there is a need for emergency or urgent procurement, or when a specific vendor or supplier is the only viable option to fulfill the organization's requirements.

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What is sole source justification/approval form?

The sole source justification/approval form is a document used to justify the need for a particular product or service to be procured from a single source.

Who is required to file sole source justification/approval form?

Any individual or department within an organization that wishes to procure a product or service from a single source is required to file the sole source justification/approval form.

How to fill out sole source justification/approval form?

The form typically requires the requester to provide details about the product or service needed, justification for selecting a single source, and any relevant supporting documents.

What is the purpose of sole source justification/approval form?

The purpose of the sole source justification/approval form is to ensure transparency in the procurement process and justify the need for procuring from a single source.

What information must be reported on sole source justification/approval form?

The form typically requires information such as the description of the product or service, justification for sole source selection, cost analysis, and any potential conflicts of interest.