Get the free SOLE SOURCE JUSTIFICATION (SSJ) - Montana State University

PD14 Revised: 20160107 SOLE SOURCE JUSTIFICATION This form is required for all sole source procurement. If procurement is over $25,000, please complete and submit with your Purchase Requisition to

How to fill out sole source justification ssj

How to fill out sole source justification ssj

1. Start by gathering all the necessary information about the product or service that requires a sole source justification.
2. Explain why the product or service cannot be obtained from any other source. Provide clear and specific reasons.
3. Outline the steps taken to determine the need for a sole source justification. Include any research conducted or quotes received from potential alternative sources.
4. Include information about any past experience or history with the particular supplier or vendor.
5. Address any potential concerns or objections that may arise from the decision to use a sole source justification.
6. Specify the timeline for the sole source procurement process and any associated deadlines for review and approval.
7. Provide supporting documentation, such as quotes, market analysis, or previous contracts, to strengthen the justification.
8. Clearly state the desired outcomes or benefits that will be achieved by using a sole source justification.
9. Present the completed sole source justification to the appropriate individuals or departments for review and approval.
10. Keep a record of all communication and decisions related to the sole source justification for future reference or audits.

Who needs sole source justification ssj?

1. Government agencies or departments that have specific legal or regulatory requirements for sole source justifications.
2. Organizations that have determined, through their procurement policies, that a sole source justification must be provided for certain purchases.
3. Businesses or individuals seeking to acquire unique or proprietary products or services that are only available from a single source.
4. Companies or institutions with ongoing relationships or contracts with specific suppliers or vendors that have exclusive rights to provide certain goods or services.
5. Organizations facing urgent or time-sensitive situations where obtaining multiple bids or proposals is not feasible or practical.
6. Entities involved in projects or initiatives that require a high level of expertise, specialization, or customization that can only be provided by a sole source.

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What is sole source justification ssj?

Sole source justification (SSJ) is a document explaining why a particular supplier is the only one capable of satisfying a requirement.

Who is required to file sole source justification ssj?

The individual responsible for procurement in an organization is typically required to file sole source justification (SSJ).

How to fill out sole source justification ssj?

To fill out sole source justification (SSJ), one must provide detailed reasoning as to why only one supplier can meet the required specifications.

What is the purpose of sole source justification ssj?

The purpose of sole source justification (SSJ) is to ensure transparency and accountability in the procurement process, especially when selecting a single supplier.

What information must be reported on sole source justification ssj?

Information such as supplier details, reasons for sole sourcing, and supporting documentation must be reported on the sole source justification (SSJ).