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Oct 13, 2017 ... THIS IS NOT A SOLICITATION. This notice is being posted in accordance with FAR 5.203, Publicizing and Response Time. This is a sole ...

How to fill out sole source justification

How to fill out sole source justification

1. Review the specific requirements for filling out sole source justification in your organization.
2. Gather all the necessary information and supporting documents that justify the need for a sole source procurement.
3. Prepare a detailed written document stating the reasons why a sole source procurement is necessary.
4. Include information about why the goods or services are unique and cannot be obtained from any other source.
5. Explain any potential cost savings or efficiencies that can be achieved through a sole source procurement.
6. Provide evidence of market research conducted to determine if competitive alternatives are available.
7. Obtain any required approvals or signatures from higher management or procurement authorities.
8. Submit the completed sole source justification document to the designated department or procurement officer.
9. Follow up with any additional information or clarification that may be requested.
10. Ensure compliance with any applicable regulations or policies governing sole source procurements.

Who needs sole source justification?

1. Government agencies and organizations that are subject to strict procurement regulations often require sole source justification.
2. Companies or individuals seeking to procure goods or services that are only available from a single source may need to provide sole source justification.
3. In cases where emergency or urgent circumstances arise, requiring immediate action, sole source justification may be necessary.
4. Non-profit organizations, educational institutions, or other entities that rely on specific expertise or proprietary technology may also need to justify sole source procurement.

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What is sole source justification?

Sole source justification is the process of providing rationale for why a particular vendor or supplier is the only option available to fulfill a specific need or requirement.

Who is required to file sole source justification?

The responsible party for procurement or purchasing in an organization is typically required to file sole source justification.

How to fill out sole source justification?

Sole source justification can be filled out by providing detailed information about the specific need, why the vendor is the only option, and any pricing or terms that support the decision.

What is the purpose of sole source justification?

The purpose of sole source justification is to ensure transparency and accountability in the procurement process, as well as to document the reasons for choosing a particular vendor.

What information must be reported on sole source justification?

Information such as the vendor's name, the specific need being addressed, justification for why the vendor is the only option, and any pricing or terms involved must be reported on sole source justification.