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Dec 23, 2014 ... Justifications and Approvals / Sole Source Acquisitions. Justification and Approval ... J & A For Other Than Full and Open Competition (USAGE).

How to fill out sole source justification and

How to fill out sole source justification and

1. Start by clearly identifying the need for a sole source procurement.
2. Ensure that you have conducted thorough market research to justify the need for a sole source procurement.
3. Identify the specific supplier or vendor that you intend to work with for this procurement.
4. Gather all necessary documentation to support your justification, including relevant quotes, proposals, or other evidence.
5. Prepare a detailed written justification outlining the reasons why this procurement should be sole sourced.
6. Include any relevant information about the supplier's unique capabilities, technical expertise, or past performance.
7. Clearly explain any alternatives considered and why they are not suitable for this particular procurement.
8. Obtain any required approvals from your organization's procurement authority.
9. Submit the completed sole source justification to the appropriate department or individual for review and approval.
10. Follow up as necessary to address any questions or concerns raised during the review process.
11. Once approved, proceed with the sole source procurement process according to your organization's policies and procedures.

Who needs sole source justification and?

1. Government agencies or departments may need sole source justification for certain procurements.
2. Companies or organizations may require sole source justification when there is a specific reason why only one supplier can meet their needs.
3. In some cases, sole source justification may be needed for urgent or emergency situations where there is no time for a competitive bidding process.
4. Certain industries or sectors may have regulations or restrictions that require sole source justification for specific types of procurement.
5. Large-scale projects or complex procurements may sometimes require sole source justification due to the unique nature of the requirements.
6. Organizations that have an existing relationship or contract with a particular supplier may need to provide sole source justification to continue working with that supplier.

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What is sole source justification?

Sole source justification is a formal document that explains why a particular supplier is the only one capable of meeting a specific organization's needs.

Who is required to file sole source justification?

Procurement officials within an organization are typically responsible for filing sole source justifications.

How to fill out sole source justification?

To fill out a sole source justification, procurement officials must provide detailed information about the supplier, the products/services being purchased, the reasons why the supplier is the only option, and any relevant budget considerations.

What is the purpose of sole source justification?

The purpose of sole source justification is to demonstrate that no other supplier can meet the organization's needs and justify the decision to bypass the competitive bidding process.

What information must be reported on sole source justification?

Information such as supplier qualifications, product/service specifications, pricing details, and any relevant market research must be included in a sole source justification.