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State Fleet Card Statewide Contract Audit and Internal Investigations Report Released July 2016 Audit Performed by Foray McCoy, Audit Director Brittany Porter, Lead Auditor Emily Harris, Auditor Table

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How to fill out state fleet card

01

Step 1: Gather all necessary information, including your state fleet card, vehicle information, and fueling location.

02

Step 2: Drive the vehicle to the selected fueling station.

03

Step 3: Park the vehicle next to the specified fuel pump.

04

Step 4: Insert your state fleet card into the card reader at the pump.

05

Step 5: Follow the on-screen prompts to select the type and amount of fuel you need.

06

Step 6: Remove the fueling nozzle from the pump and insert it into the vehicle's fuel tank.

07

Step 7: Begin fueling by squeezing the handle on the nozzle. Make sure to hold it securely to avoid spills.

08

Step 8: Once the tank is filled or the desired amount of fuel is dispensed, release the handle to stop fueling.

09

Step 9: Return the fueling nozzle to its holder and remove your state fleet card from the card reader.

10

Step 10: If required, collect a fuel receipt for record-keeping purposes.

11

Step 11: Safely drive the vehicle away from the fueling station.

Who needs state fleet card?

01

Government agencies and departments that operate a fleet of vehicles.

02

Employees who have been authorized to use government-owned vehicles for official purposes.

03

Contractors and vendors who provide services to government agencies and require access to fuel purchases.

04

Individuals responsible for managing and tracking fuel usage within a government fleet.

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What is state fleet card?

State fleet card is a form of payment issued to state employees for the purpose of purchasing fuel and other vehicle-related expenses.

Who is required to file state fleet card?

State employees who utilize state-owned vehicles are required to file state fleet card.

How to fill out state fleet card?

State fleet card can be filled out by entering details such as vehicle information, date of purchase, type of expense, and total amount spent.

What is the purpose of state fleet card?

The purpose of state fleet card is to track and monitor expenses related to state-owned vehicles for budgeting and accountability purposes.

What information must be reported on state fleet card?

Information such as vehicle details, date of purchase, type of expense, and total amount spent must be reported on state fleet card.

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