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Petty Cash Log And Request for Additional Funds Chapter: Signature of Treasurer or President Version: 04/11/12 Date of Receipt or Paid o” or “Received From” Ex: John Doe, Annual Potluck, Ace
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How to fill out petty cash log
How to fill out a petty cash log:
01
Begin by recording the date. This is important to keep track of when each transaction occurs.
02
Next, document the purpose of the expense. Whether it's for office supplies, small purchases, or any other valid reason, it should be specified for proper categorization.
03
Note down the amount of money withdrawn from the petty cash fund for the specific transaction. Make sure to be accurate and avoid any discrepancies.
04
Identify the recipient or person responsible for the expenditure. This could be an employee or any individual who receives the cash for the intended purpose.
05
Keep a record of any supporting documents associated with the transaction. This may include receipts, invoices, or any other relevant paperwork that proves the validity of the expense.
06
Subtract the amount spent from the remaining balance of the petty cash fund. This ensures the accurate tracking of funds and helps in managing the cash flow effectively.
Who needs a petty cash log:
01
Small businesses that deal with a lot of cash transactions often need a petty cash log to keep track of expenses and ensure accountability.
02
Office managers or administrative personnel responsible for managing petty cash funds require a log to properly document all transactions and maintain organized financial records.
03
Institutions such as schools, non-profit organizations, or government agencies that deal with minor expenses on a regular basis may also benefit from maintaining a petty cash log. It helps them stay organized and ensures transparency in financial operations.
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