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Exhibitor Shipping and Receiving Procedures Ohio Dermatological Association September 22 23 2017 To ensure efficiency and accuracy of client materials being received the following guidelines must be followed. All packages are to be addressed as stated below. Please provide Credit Card Information below and fax to 614-416-8444 by Tuesday September 12 2017 TYPE OF CARD CREDIT CARD EXP DATE CARD HOLDERS NAME PRINT CARD HOLDERS SIGNATURE SHIPPING The ensure proper and timely delivery of materials...
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01
Step 1: Gather all necessary information and documents related to the shipment, such as the exhibitor's contact details, booth number, and shipping labels.
02
Step 2: Determine the pickup and delivery dates for the shipment. Coordinate with the exhibition organizer to ensure that the shipment arrives on time.
03
Step 3: Pack the items securely, using appropriate packaging materials to protect fragile or valuable goods.
04
Step 4: Label each package with the exhibitor's details, including the company name, booth number, and contact information.
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Step 5: Complete any required shipping documentation, such as customs forms or pro forma invoices. Ensure that all necessary fields are filled out accurately.
06
Step 6: Schedule the shipment with a reliable shipping carrier or logistics provider. Provide them with all the relevant information and shipping instructions.
07
Step 7: Double-check the accuracy of the shipment details before handing it over to the carrier. Keep a copy of all shipping documents for reference.
08
Step 8: Track the shipment's progress using the provided tracking number. Communicate with the carrier and exhibition organizer to resolve any issues or delays.
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Step 9: Upon arrival at the exhibition venue, follow the instructions provided by the organizer regarding the location and process for the exhibitor shipping and receiving area.
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Step 10: Present the necessary documentation to the designated personnel at the exhibitor shipping and receiving area. Follow their instructions for unloading and placing the shipped items in the assigned booth.

Who needs exhibitor shipping and receiving?

01
Exhibitors participating in trade shows, exhibitions, or similar events require exhibitor shipping and receiving services.
02
Companies or individuals who are showcasing their products or services at an event and need to transport their materials, merchandise, or display items to and from the exhibition venue.
03
Exhibitors who wish to have a smooth and organized process of shipping their goods, ensuring timely delivery and hassle-free handling at the venue.
04
Event organizers or exhibition management companies who offer exhibitor shipping and receiving services to their exhibitors as part of their event logistics and support.
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Exhibitor shipping and receiving refers to the process of managing the transportation of materials to and from a trade show or exhibition.
Exhibitors who are transporting materials to and from a trade show or exhibition are required to file exhibitor shipping and receiving.
Exhibitor shipping and receiving forms can typically be filled out online or submitted in person to the event organizers.
The purpose of exhibitor shipping and receiving is to ensure that materials are properly transported to and from the event venue in a timely and organized manner.
Information such as shipping dates, tracking numbers, contents of packages, and contact information must be reported on exhibitor shipping and receiving forms.
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