Get the free REQUEST FOR SOLE SOURCE JUSTIFICATION

REQUEST FOR SOLE SOURCE JUSTIFICATION NOTE Both the vendor and the product s must be deemed unique. Requestor Institution Campus Address Preferred Vendor Date Phone Number Fax Number Amount I am aware that Section 41-16-50 of the Code of Alabama mandates that the Alabama Community College System procure all material equipment services and supplies totaling 15 000. The requested product has unique design/performances specifications which are essential to the institutions needs and are not...

How to fill out request for sole source

How to fill out request for sole source

1. First, gather all the necessary information and documents to support your request.
2. Identify the specific product or service that you are seeking to procure as a sole source.
3. Describe in detail the reasons why the identified product/service can only be obtained from a single source.
4. Include any relevant market research or analysis to support the sole source justification.
5. Complete the required forms or templates provided by the appropriate authority, providing all necessary details.
6. Submit the completed request for sole source to the designated department for review and approval.
7. Follow up with any additional information or clarifications as requested by the reviewing authority.
8. Once approved, proceed with the procurement process as per the outlined guidelines and regulations.
9. Maintain proper documentation and records of the sole source procurement for future reference and auditing purposes.

Who needs request for sole source?

1. Organizations or individuals who have identified a specific product or service that can only be obtained from a single source.
2. Those who have conducted thorough market research and analysis, confirming the absence of viable alternative sources.
3. Government agencies or departments that require unique or specialized products/services for essential operations.
4. Entities that need to ensure continuity of operations with minimal disruption.
5. Companies or organizations that have established long-standing relationships with specific suppliers/vendors.
6. Industries that require proprietary technologies, patents, or exclusive rights for their operations.
7. Entities facing time constraints or urgent situations where traditional competitive bidding processes are not feasible.

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What is request for sole source?

A request for sole source is a procurement method where a company or individual is the only source capable of providing a specific product or service.

Who is required to file request for sole source?

Any entity that believes they are the only source capable of providing a specific product or service may file a request for sole source.

How to fill out request for sole source?

To fill out a request for sole source, the entity must provide detailed information about the product or service, reasons for sole source justification, and any supporting documentation.

What is the purpose of request for sole source?

The purpose of a request for sole source is to justify why a specific product or service can only be provided by a single source and to request an exception to the competitive bidding process.

What information must be reported on request for sole source?

Information such as the product or service description, reasons for sole source justification, pricing details, and any supporting documentation must be reported on a request for sole source.