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Purchasing Card Transaction Log 03. 007. 01 Revised January 18 2017 Month of CARD HOLDER NAME MAIL STATION CARD NUMBER XXXX XXXX XXXX - Last 4 digits PHONE COST CENTER MANAGER S NAME Date Merchant Item Purchased Purchased For Subtotal Freight Total Log Total Statement Total Enclose all receipts and the monthly statement. Reconciliation by cardholder must be completed. Supervisor must approve and forward to Independent Monitor by 17th of the month. Reconciliation by cardholder must be...

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How to fill out purchasing card transaction log

01

Step 1: Obtain a purchasing card transaction log form

02

Step 2: Fill in the date of the transaction

03

Step 3: Enter the name of the vendor or supplier

04

Step 4: Provide a brief description of the items or services purchased

05

Step 5: Record the amount of the transaction

06

Step 6: Indicate the appropriate account or budget code for the purchase

07

Step 7: Obtain any necessary approvals or signatures

08

Step 8: Submit the completed transaction log to the appropriate department or supervisor

Who needs purchasing card transaction log?

01

Anyone who uses a purchasing card for business transactions

02

Employees who need to track and reconcile their purchases

03

Accounting and finance departments for auditing and expense tracking purposes

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What is purchasing card transaction log?

The purchasing card transaction log is a detailed record of all transactions made using a company's purchasing card.

Who is required to file purchasing card transaction log?

Employees or departments authorized to use purchasing cards are required to file purchasing card transaction logs.

How to fill out purchasing card transaction log?

To fill out a purchasing card transaction log, include details such as date of transaction, merchant name, amount spent, and business purpose.

What is the purpose of purchasing card transaction log?

The purpose of the purchasing card transaction log is to track and monitor spending, ensure compliance with company policies, and simplify record-keeping.

What information must be reported on purchasing card transaction log?

Information such as date of transaction, merchant name, amount spent, business purpose, and any required approvals must be reported on the purchasing card transaction log.

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