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THE DEPARTMENT OF AGRICULTURE USDA GOVERNMENT TRAVEL CARD PROGRAM INDIVIUDALLY BILLED ACCOUNT ACKNOWLEDGMENT ACCEPTANCE STATEMENT 1. H Excessive cash advances or cash advances not commensurate with official travel. Cardholders are responsible for reading and familiarizing themselves with the contents of the bank s Card Agreement the USDA Travel Card Regulation 2300. Expenses include meals lodging rental car transportation tickets and any other authorized travel related expenses for which the...

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How to fill out government travel card program

01

Step 1: Obtain a government travel card application form from your department or agency's travel office.

02

Step 2: Read and understand the terms and conditions of the government travel card program.

03

Step 3: Complete the application form accurately and provide all required information.

04

Step 4: Submit the completed application form to your department or agency's travel office.

05

Step 5: Await approval from the travel office.

06

Step 6: Once approved, attend any required training sessions on proper use of the government travel card.

07

Step 7: Receive your government travel card.

08

Step 8: Familiarize yourself with the card's usage guidelines and regulations.

09

Step 9: Use the government travel card for authorized travel expenses only.

10

Step 10: Keep track of your expenses by maintaining receipts and records.

11

Step 11: Make timely payments to avoid any penalties or finance charges.

12

Step 12: Report any lost or stolen cards immediately.

13

Step 13: Understand and comply with the travel card program's rules and regulations.

14

Step 14: Reconcile your travel card statements regularly to ensure accuracy.

15

Step 15: Return the travel card when no longer needed or upon termination of employment.

Who needs government travel card program?

01

Government employees who frequently travel for official purposes.

02

Government contractors who need to cover travel expenses.

03

Members of the military who require a means to pay for authorized travel expenses.

04

Government officials and elected representatives who travel for official business.

05

Individuals who work in government agencies that have specific travel card programs in place.

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