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NASUWT Teachers UnionNORTHERN IRELANDManaging Sickness AbsenceModel Policy and Procedure the largest teachers union in Northern IrelandIntroductionThis model policy and procedure has been developed

How to fill out managing sickness absence

How to fill out managing sickness absence

1. Start by gathering all necessary documentation, including any medical certificates or doctor's notes related to the employee's sickness absence.
2. Clearly outline the form or process for reporting sickness absence, ensuring that employees are aware of the procedures and any required timelines.
3. Create a designated form or system for recording sickness absence, which should include fields for the employee's personal details, the dates and duration of absence, the reason for absence, and any relevant medical information.
4. Ensure that there is clear communication between the employee, their line manager, and any HR department involved in managing sickness absence. This will help in tracking and addressing any ongoing or recurring issues.
5. Consider implementing a robust return-to-work process, which may involve a return-to-work interview or meeting to discuss the individual's recovery, any necessary accommodations, and potential adjustments to their workload or responsibilities.
6. Regularly review and assess absence patterns to identify any trends or recurring issues. This analysis can help in developing strategies to prevent future sickness absence and support employee well-being.
7. Maintain accurate and confidential records of all sickness absence-related documentation and ensure compliance with any relevant data protection regulations.
8. Provide ongoing support to employees experiencing illness or health issues, such as access to employee assistance programs, occupational health services, or other resources.
9. Consider appropriate and legal interventions if sickness absence becomes excessive or raises concerns about the employee's ability to perform their job effectively.
10. Continuously monitor and evaluate the effectiveness of the sickness absence management process, making necessary adjustments or improvements as needed.

Who needs managing sickness absence?

1. Organizations of all sizes can benefit from managing sickness absence. It ensures that there are proper procedures in place to handle and record employee absences due to illness or medical conditions.
2. Employers who wish to maintain a healthy and productive workforce should prioritize managing sickness absence. It allows for early identification and support of employees who may need additional assistance.
3. Human resources departments or personnel responsible for employee welfare and well-being should be involved in managing sickness absence to ensure compliance with employment laws and regulations.
4. Supervisors or line managers who are responsible for overseeing employee performance and productivity can greatly benefit from managing sickness absence as it helps identify any recurring issues or trends.
5. Employees themselves also benefit from effective sickness absence management as it ensures fair treatment, support during their recovery, and early intervention to address any underlying health concerns.

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