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Washington State Community College Human Resources Record Retention Schedule RecordsDescription of RecordPeriod of RetentionAccident ReportsReport of information relative to an accident and/or injury on

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How to fill out human resources record retention

01

Gather all necessary documents such as employee files, attendance records, performance evaluations, and termination records.

02

Organize the documents in a systematic and easily retrievable manner, either physically or digitally.

03

Establish a record retention policy that complies with legal requirements and industry standards.

04

Assign responsibility to a designated HR staff member who will oversee the record retention process.

05

Periodically review and update the record retention policy to ensure compliance with any changes in regulations.

06

Train HR staff on the proper procedures for filling out and maintaining human resources record retention.

07

Regularly monitor and audit the records to ensure accuracy, completeness, and proper storage.

08

Dispose of records that are no longer required according to the established retention schedule and disposal methods.

09

Keep a record of the disposal process, including dates and methods used.

10

Maintain backups or duplicates of important records to prevent loss or damage.

Who needs human resources record retention?

01

All organizations, businesses, and companies that have employees and are subject to employment laws and regulations.

02

HR departments and professionals who are responsible for managing employee records and ensuring compliance.

03

Employers who want to maintain accurate and organized records for the purpose of personnel management, legal compliance, and protection against legal disputes.

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What is human resources record retention?

Human resources record retention is the process of keeping and storing important employee records for a set period of time in compliance with legal requirements.

Who is required to file human resources record retention?

All businesses and organizations that have employees are required to file human resources record retention in accordance with labor laws and regulations.

How to fill out human resources record retention?

Human resources record retention can be filled out by organizing and documenting important employee information such as personal details, employment history, performance evaluations, and any disciplinary actions.

What is the purpose of human resources record retention?

The purpose of human resources record retention is to maintain accurate and comprehensive employee records for legal compliance, performance evaluations, promotions, and terminations.

What information must be reported on human resources record retention?

Information such as employee personal details, employment history, performance evaluations, training records, and any disciplinary actions must be reported on human resources record retention.

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