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What is Declaration of Criminal Record

The Declaration of Criminal Record is a legal document used by individuals in Canada to request a copy of their adult criminal convictions from the RCMP National Repository of Criminal Records.

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Who needs Declaration of Criminal Record?

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Declaration of Criminal Record is needed by:

Individuals applying for jobs that require a criminal background check
Those seeking immigration or residency status in Canada
People needing a criminal record for adoption or fostering purposes
Applicants for specific licenses or permits that require background verification
Individuals who require evidence of their criminal history for legal proceedings

Comprehensive Guide to Declaration of Criminal Record

What is the Declaration of Criminal Record?

The Declaration of Criminal Record is a form used in Canada to request copies of an individual's adult criminal convictions from the RCMP National Repository of Criminal Records. This declaration is significant as it serves as a formal request to obtain an accurate account of criminal history, which is crucial in various legal and employment scenarios. Along with the declaration, applicants must submit RCMP form 6358, which grants consent for the release of pertinent police information.

Purpose and Benefits of Completing the Declaration of Criminal Record

Individuals may need to complete the Declaration of Criminal Record for several reasons, including employment opportunities, travel intentions, or other legal matters. Obtaining this declaration provides a clear statement of adult criminal convictions, which can enhance job prospects or ensure compliance with regulations. Moreover, it offers individuals insight into their legal standing, aiding them in future legal or personal decisions.

Who Needs to Complete the Declaration of Criminal Record?

This form is primarily designed for specific groups of people, including:

Individuals applying for jobs that necessitate a clean record check.
Those who are seeking licenses or permits involving background checks.
People who must declare any previous charges as part of legal proceedings.

Eligibility Criteria for the Declaration of Criminal Record

To qualify for submitting the Declaration of Criminal Record, applicants must meet certain criteria:

Applicants must be adults, as minors are exempt from these requirements.
Only federal law convictions need to be declared, specifically those obtained after reaching adulthood.
Exclusions apply for youth offenses, pardoned convictions, and non-convictions.

How to Fill Out the Declaration of Criminal Record Online (Step-by-Step)

Completing the Declaration of Criminal Record involves several important steps:

Begin by entering your personal information as required.
Declare your criminal charges, ensuring to enter one charge per line.
Review the signature and certification section, making sure to sign and date appropriately.

Review and Validation Checklist for the Declaration of Criminal Record

Before submission, users should verify the following common fields:

Name and date of birth should match identically with RCMP form 6358.
Ensure all charges are listed correctly and formatted as specified.
Check for any missed signatures or certification details.

Submission Methods for the Declaration of Criminal Record

Once completed, the Declaration of Criminal Record can be submitted in several ways:

Physical submissions may require mailing the form to designated authorities.
If available, electronic submission procedures should be followed for online processing.
Contact information for inquiries regarding submission can be referenced in the accompanying documentation.

Costs and Processing Time for the Declaration of Criminal Record

Applicants should be aware of potential fees and processing timelines:

There may be fees associated with obtaining copies of criminal records.
Processing times can vary, typically ranging from a few days to several weeks.
Some applicants may qualify for fee waivers based on specific criteria.

What Happens After You Submit the Declaration of Criminal Record?

After submission, applicants can expect the following outcomes:

Confirmation of receipt and tracking information will be provided for your records.
Possible outcomes include approval or rejection, each with its respective implications.
If adjustments are needed, procedures for amending the form will be outlined by the processing authority.

How pdfFiller Can Help with Your Declaration of Criminal Record

pdfFiller offers various advantages for completing the Declaration of Criminal Record efficiently:

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Last updated on May 3, 2026

How to fill out the Declaration of Criminal Record

1.

To begin, access pdfFiller and log in to your account, or create a new account if you don't have one.
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Once logged in, search for the 'Declaration of Criminal Record' form using the search bar.
3.

Click on the form title to open it in the pdfFiller interface.
4.

Before filling out the form, gather necessary information, including your full name, date of birth, and details of any criminal charges you wish to declare.
5.

Start with the personal information section by entering your name and date of birth as they appear on supplementary documents.
6.

Move on to the criminal charges section. Here, enter one criminal charge per line as required by the form.
7.

Remember to refer to the RCMP form 6358 for accurate details, as your responses should match.
8.

After completing all the fields, review your entries for accuracy. Ensuring all information is correct is crucial for processing.
9.

Once confirmed, proceed to sign the form electronically using pdfFiller's signature options.
10.

Finally, save your completed form by clicking the 'Save' button, choosing whether to download it to your device or submit it directly via pdfFiller.

FAQs

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Who is eligible to use the Declaration of Criminal Record form?

Any individual in Canada can use the Declaration of Criminal Record form to request their criminal record from the RCMP. This is typically required for job applications, immigration processes, or legal matters.

What documents do I need to submit alongside this form?

Generally, you need to submit the completed Declaration of Criminal Record form along with RCMP form 6358, which is the Consent for the Release of Police Information. Ensure all signatures are properly included.

How long does it take to process the Declaration of Criminal Record request?

Processing times for the Declaration of Criminal Record can vary, typically ranging from a few weeks to several months. It's important to submit your request well in advance of any deadlines.

What are common mistakes to avoid while completing this form?

Common mistakes include incorrect personal details entry, failing to sign the form, or not noting one criminal charge per line as required. Always double-check your entries before submission.

Can I submit the Declaration of Criminal Record electronically?

Yes, you can submit the Declaration of Criminal Record electronically through platforms such as pdfFiller, which allows digital completion and submission of forms.

Is notarization required for the Declaration of Criminal Record form?

Notarization is not required for the Declaration of Criminal Record. However, ensure all required signatures are provided before submission.

What should I do if I made a mistake after submitting the form?

If you've submitted the Declaration of Criminal Record but realized there was an error, contact the office handling the applications as soon as possible to inquire about corrective options.