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Mailbox Reduction and Archiving Guide Outlook for MAC To support the migration of SuccessFactors corporate email data to the SAP system, SuccessFactors are aligning their email quota policy with that

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How to fill out mailbox reduction and archiving

01

Step 1: Start by organizing your mailbox folders.

02

Step 2: Delete any unnecessary emails or archive them if they need to be kept for future reference.

03

Step 3: Set up filters and rules to automatically sort incoming emails and move them to specific folders.

04

Step 4: Regularly clean up your mailbox by emptying the trash folder.

05

Step 5: Use a mailbox reduction and archiving tool to help manage and organize your emails efficiently.

Who needs mailbox reduction and archiving?

01

Individuals or organizations with large volumes of emails that need to be managed and organized effectively.

02

People who struggle with finding important emails in cluttered mailboxes.

03

Professionals in businesses where email correspondence is crucial, such as customer support or sales teams.

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What is mailbox reduction and archiving?

Mailbox reduction and archiving is the process of managing and reducing the size of email storage by archiving older messages.

Who is required to file mailbox reduction and archiving?

All employees within the organization are typically required to participate in mailbox reduction and archiving.

How to fill out mailbox reduction and archiving?

Employees can fill out mailbox reduction and archiving by organizing their emails, deleting unnecessary messages, and moving older emails to designated archive folders.

What is the purpose of mailbox reduction and archiving?

The purpose of mailbox reduction and archiving is to optimize email storage, improve email system performance, and ensure compliance with data retention policies.

What information must be reported on mailbox reduction and archiving?

Employees must report on the number of emails deleted, archived, and remaining in their mailbox during the mailbox reduction and archiving process.

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