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Purchasing Department BID AWARD RECAP SHEET
Bid Number: M1433IS
Opening Date: May 9, 2013,
Opening Location: Auxiliary Services Department
Opening Time: 1400 hours
Project Description: New Irrigation
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How to fill out bid award recap sheet

How to fill out bid award recap sheet
01
Step 1: Start by gathering all the relevant information about the bid award, such as the name and contact information of the awarded vendor, the contract number, and the date of award.
02
Step 2: Open the bid award recap sheet template on your computer or print a hard copy.
03
Step 3: Fill in the header section of the sheet with the necessary details, including the project name, contract number, and award date.
04
Step 4: Moving to the body of the recap sheet, list down all the items or services that were awarded to the vendor. Include the description, quantity, unit price, and total amount for each item.
05
Step 5: Calculate the subtotal by summing up the total amounts for all the awarded items.
06
Step 6: If there are any deductions or adjustments to be made, include them in a separate section or directly subtract them from the subtotal.
07
Step 7: Calculate the net amount by subtracting any deductions from the subtotal.
08
Step 8: Include any applicable taxes or fees in a separate section and calculate the total amount including taxes.
09
Step 9: Finally, review the recap sheet to ensure all the information is accurate and complete. Make any necessary corrections before finalizing the document.
10
Step 10: Save a copy of the filled-out bid award recap sheet for your records and use it for reporting or reference purposes.
Who needs bid award recap sheet?
01
Government agencies or departments that issue bids and awards.
02
Private companies or organizations that conduct bidding processes and award contracts.
03
Contract administrators or procurement officers responsible for documenting and keeping track of bid awards.
04
Accounting or finance departments that require accurate records of awarded contracts and associated costs.
05
Auditors or inspectors who may review bid award documentation for compliance and accountability purposes.
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What is bid award recap sheet?
The bid award recap sheet is a document that summarizes the details of bids received and the final award decision.
Who is required to file bid award recap sheet?
The entity or individual responsible for making the award decision is required to file the bid award recap sheet.
How to fill out bid award recap sheet?
The bid award recap sheet should be filled out by entering information such as bid amounts, bidder names, and the final decision.
What is the purpose of bid award recap sheet?
The purpose of the bid award recap sheet is to provide transparency and accountability in the bidding process.
What information must be reported on bid award recap sheet?
Information such as bid amounts, bidder names, and the final award decision must be reported on the bid award recap sheet.
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