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Motor Vehicle Log Sheet Month:Year:Registration:Department:Print Form Time 24 hr clock Start Attend DateStartEndTravelling Odometer startOdometer endFromDestinationPurpose of Journey Purpose must

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How to fill out motor vehicle log sheet

01

Start by gathering all the necessary information such as the vehicle registration number, driver's name, and the date of travel.

02

Next, record the starting odometer reading and the ending odometer reading for each trip.

03

Calculate the total distance traveled by subtracting the starting odometer reading from the ending odometer reading.

04

Note down the purpose of the trip and any additional details like the destination or the people involved.

05

Keep track of the date and time of each trip to ensure accurate record-keeping.

06

Ensure that all the entries are clear, legible, and written in a neat and organized manner.

07

At the end of each day or week, tally up the total distance traveled to get the cumulative mileage.

08

Make sure to sign and date the log sheet to certify its accuracy and authenticity.

09

Store the completed log sheets in a safe and secure location for future reference and audit purposes.

Who needs motor vehicle log sheet?

01

Motor vehicle log sheets are typically required by individuals or businesses who use vehicles for work-related purposes.

02

This includes employees who are reimbursed for their business travel expenses or use company vehicles for their job.

03

Self-employed individuals and independent contractors who use their vehicles for business purposes also need to maintain motor vehicle log sheets.

04

Additionally, organizations that have a fleet of vehicles or manage a transportation service may require their drivers to fill out log sheets.

05

Motor vehicle log sheets help in keeping track of mileage, fuel consumption, and maintenance records, which is essential for tax deductions, expense reimbursement, and regulatory compliance.

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