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POLICY AND PROCEDURES
Purchasing Card
(Card)and
Credit Card
THIS MANUAL PROVIDES GUIDELINES
FOR PROCESSING EXPENDITURE FOR PAYMENT
AND UTILIZATION OF PURCHASING CARDS (Cards)
and CREDIT CARDS Page
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How to fill out p-card
How to fill out p-card
01
To fill out a P-card, follow these steps:
02
Gather all necessary information such as the vendor name, invoice number, and date of purchase.
03
Verify that the transaction is eligible for P-card use according to your organization's policies.
04
Log in to the P-card online portal or access the physical P-card form.
05
Fill in the required fields with the relevant information, including the purchase amount and description.
06
Attach any supporting documents such as receipts or invoices.
07
Double-check all the entered information for accuracy.
08
Submit the completed P-card form or confirm the transaction in the online portal.
09
Keep a copy of the filled-out form and supporting documents for record-keeping purposes.
Who needs p-card?
01
P-cards are typically used by organizations or businesses that frequently make small to medium-sized purchases.
02
Examples of those who may need a P-card include:
03
- Purchasing departments that need a streamlined procurement process.
04
- Sales representatives who often need to make immediate purchases on behalf of the company.
05
- Small business owners who handle their own purchasing activities.
06
- Non-profit organizations that need a convenient payment method for various expenses.
07
- Government agencies that require efficient purchasing and expense management.
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What is p-card?
P-card stands for procurement card. It is a corporate credit card used by employees to make purchases on behalf of their organization.
Who is required to file p-card?
Employees who are authorized to use a p-card are required to file p-card.
How to fill out p-card?
P-cards are typically filled out online or through a designated form provided by the organization.
What is the purpose of p-card?
The purpose of p-card is to simplify the procurement process for small, low-dollar purchases.
What information must be reported on p-card?
Information such as the date of purchase, vendor name, amount spent, and a brief description of the purchase must be reported on p-card.
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