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EXECUTIVE SESSION MOTION FORM MEETING DATE: NOVEMBER 29, 2011, I MOVE TO GO INTO EXECUTIVE SESSION: The purpose of which is pursuant to C.R.S. 24-6-402(4)(a): to discuss the purchase, acquisition,

How to fill out executive session motion form

How to fill out executive session motion form:

1. Start by obtaining the appropriate form. The executive session motion form can usually be obtained from the organization or agency that is conducting the meeting. It may also be available online or through a legal resource.
2. Begin by filling out the heading of the form. This typically includes the name of the organization or agency, the date of the meeting, and the title of the motion.
3. Indicate the purpose of the executive session motion. Clearly state the reason why you are requesting an executive session. This could be for matters that require privacy, such as discussing personnel matters, legal issues, or sensitive information.
4. Specify the time and duration of the executive session. You will need to provide the proposed start and end time for the session. Be mindful of the length of time needed to address the matters at hand, while also considering the availability and schedules of the participants.
5. Justify the need for an executive session. Provide a brief explanation of why the matters to be discussed cannot be addressed in a regular open meeting. This could include legal requirements, privacy concerns, or sensitive information that should not be disclosed publicly.
6. Sign and date the form. Once you have completed filling out the form, sign and date it. Make sure to review it for accuracy and completeness before submitting it to the appropriate authority or person responsible for processing the motion.

Who needs an executive session motion form:

1. Organizations or agencies that conduct meetings where confidential or sensitive matters need to be discussed may require an executive session motion form. This can include governmental bodies, boards of directors, or other decision-making groups.
2. Individuals who serve on these organizations or agencies and have a need to address matters that cannot be discussed in an open meeting may need to fill out an executive session motion form. This could include board members, executive officers, or any other individuals with authority to call for an executive session.
3. Participants in the meeting who may be affected by the discussions held in an executive session may also have a vested interest in filling out an executive session motion form. This ensures transparency and accountability in the decision-making process, while also respecting the need for privacy and confidentiality.

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What is executive session motion form?

Executive session motion form is a document used to request a closed-door meeting for a specific purpose.

Who is required to file executive session motion form?

Any member of the governing body who wants to propose a closed-door meeting must file the executive session motion form.

How to fill out executive session motion form?

The form typically requires the meeting date, time, purpose, and justification for the closed session.

What is the purpose of executive session motion form?

The purpose of the form is to ensure that closed-door meetings are only held when necessary and for specific reasons allowed by law.

What information must be reported on executive session motion form?

The form must include the meeting date, time, purpose, and justification for the closed session.