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Dell Archive Manager 5.0.1
Retention Policy Guide
2014 Dell Inc.
ALL RIGHTS RESERVED. This guide contains proprietary information protected by copyright. The software described in this guide is furnished
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How to fill out retention policy guide
How to fill out retention policy guide
01
Step 1: Start by understanding the purpose of the retention policy guide.
02
Step 2: Familiarize yourself with the applicable laws and regulations related to data retention.
03
Step 3: Determine the categories of data that your organization needs to retain and the respective retention periods.
04
Step 4: Create a clear and concise policy document that outlines the retention requirements.
05
Step 5: Ensure that the retention policy guide is communicated to all relevant stakeholders within your organization.
06
Step 6: Implement a system to track and manage the retention of data according to the policy.
07
Step 7: Regularly review and update the retention policy guide to align with any changes in laws or business needs.
08
Step 8: Train employees on the importance of the retention policy and their responsibilities in following it.
09
Step 9: Establish a process for secure disposal or deletion of data once the retention period expires.
10
Step 10: Periodically audit and monitor compliance with the retention policy guide to identify and address any gaps or issues.
Who needs retention policy guide?
01
Any organization that deals with sensitive or regulated data should have a retention policy guide.
02
Businesses in industries such as finance, healthcare, legal, and government typically have specific compliance requirements for data retention.
03
Companies that handle large volumes of customer data or personally identifiable information (PII) also benefit from a retention policy guide.
04
Small or medium-sized businesses can also benefit from having a retention policy guide to ensure they meet legal and regulatory obligations.
05
Ultimately, any organization that values data governance, security, and compliance should consider implementing a retention policy guide.
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