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Internal Discrimination/Harassment Complaint Procedure Virginia Commonwealth University Office of Equal Employment Opportunity/Affirmative Action Services 901 W. Franklin St. Richmond, VA 23284-302

How to fill out internal discriminationharassment complaint procedure

How to fill out internal discrimination/harassment complaint procedure:

1. Read and familiarize yourself with the internal discrimination/harassment complaint procedure document provided by your organization.
2. Begin by identifying the specific incident or incidents of discrimination or harassment that you wish to report. Make sure to gather any relevant evidence or documentation.
3. Follow the instructions outlined in the complaint procedure document to determine who you should report the incident to. This could be a designated HR representative, supervisor, or another individual specified by your organization.
4. Contact the appropriate person or department to report your complaint. Be prepared to provide specific details about the incident, including dates, times, locations, and individuals involved.
5. Use clear and concise language when describing the incident(s) of discrimination or harassment. Stick to the facts and avoid making assumptions or exaggerations.
6. If applicable, provide any supporting evidence or documentation that you have gathered. This may include emails, text messages, photographs, or witness statements.
7. Be prepared to discuss any impacts or consequences the incident(s) have had on you personally, professionally, or emotionally. This could include changes in behavior, anxiety, stress, or decreased job performance.
8. Follow any additional steps or procedures outlined in the complaint procedure document, such as attending meetings, providing further statements, or participating in investigations.
9. Cooperate fully with any investigations or inquiries conducted by the appropriate individuals or departments within your organization.
10. Maintain confidentiality as required by your organization's policies throughout the complaint process.
11. Keep records of all communication and documentation related to your complaint. This includes emails, letters, notes from meetings, and any other relevant information.
12. Finally, be patient and allow the internal process to unfold. Depending on the complexity of the complaint, it may take time to reach a resolution.

Who needs internal discrimination/harassment complaint procedure?

1. Any employee, contractor, or individual who believes they have experienced or witnessed discrimination or harassment within the organization should utilize the internal discrimination/harassment complaint procedure.
2. This procedure is relevant for all levels within an organization, from entry-level employees to management positions.
3. It is essential for creating a safe and inclusive work environment, promoting accountability, and addressing any incidents of discrimination or harassment promptly and effectively.

For pdfFiller’s FAQs

What is internal discrimination/harassment complaint procedure?

The internal discrimination/harassment complaint procedure is a process designed to address and resolve complaints of discrimination or harassment within an organization.

Who is required to file internal discrimination/harassment complaint procedure?

Any individual who believes they have been subjected to discrimination or harassment is required to file an internal complaint procedure.

How to fill out internal discrimination/harassment complaint procedure?

To fill out the internal discrimination/harassment complaint procedure, individuals typically need to document the details of the incident, provide any supporting evidence, and submit the complaint to the designated department or individual.

What is the purpose of internal discrimination/harassment complaint procedure?

The purpose of the internal discrimination/harassment complaint procedure is to provide a formal process for addressing and resolving complaints of discrimination or harassment, ensuring a safe and respectful work environment for all employees.

What information must be reported on internal discrimination/harassment complaint procedure?

The information reported on the internal discrimination/harassment complaint procedure typically includes details of the incident, names of individuals involved, dates, locations, and any witnesses.

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