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SHIPPER'S LETTER OF INSTRUCTIONS 1a. U.S. PRINCIPAL PARTY IN INTEREST (US PPI) (Complete name and address) SHIPPER: PLEASE BE SURE TO COMPLETE ALL BLUE SHADED AREAS. ZIP CODE b. US PPI EIN (IRS) NO.

How to fill out shipper39s letter of instructions

How to fill out a shipper's letter of instructions:

1. Start by providing your contact information, including your name, address, and phone number. This will ensure that the recipient can easily reach you if they have any questions or need further information.
2. Include the recipient's contact information, such as their name, address, and phone number. This will ensure that the shipment is delivered to the correct location and avoids any confusion.
3. Specify the date of the shipment. It's important to include the exact date as it helps the recipient determine the urgency of the shipment and plan accordingly.
4. Clearly state the contents of the shipment. Provide a detailed description of the items being shipped, including their quantity, weight, and dimensions if applicable. This information helps the recipient prepare for handling and ensures that the shipment is properly categorized.
5. Indicate the shipping method and any specific instructions for handling the shipment. For example, if the items are fragile or require special handling, make sure to mention it in this section. This ensures that the shipment is handled with care and reaches its destination in good condition.
6. Include any necessary documentation or paperwork that needs to be enclosed with the shipment. This could include invoices, packing slips, or any other required paperwork for customs or regulatory purposes. Make sure to mention if these documents are attached or will be sent separately.
7. Specify the desired delivery date and any other special delivery instructions, such as whether a signature is required upon delivery or if the shipment needs to be delivered to a specific individual or department. This ensures that the recipient understands the delivery expectations and can plan accordingly.
8. Provide any other relevant information or instructions that the recipient needs to know, such as special labeling requirements, insurance coverage, or any restrictions on the shipment. This helps avoid any issues during the shipping process and ensures that the shipment is compliant with all regulations.
9. Finally, sign and date the letter of instructions to confirm that the information provided is accurate and complete. This adds a level of authority and responsibility to the document.

Who needs a shipper's letter of instructions?

1. Manufacturers or suppliers: They often need to provide detailed instructions to ensure that their products are shipped correctly and safely to their customers.
2. Freight forwarders or shipping agents: They use the letter of instructions to gather all the necessary information and instructions to handle the shipment on behalf of their clients.
3. Customs brokers: They require the letter of instructions to properly classify the shipment and complete any necessary customs documentation for international shipments.
4. Shippers sending goods internationally: They use the letter of instructions to communicate important details about the shipment and ensure a smooth transportation process, especially when it involves customs clearance and compliance with international regulations.
5. Individual customers or businesses using a third-party shipping service: They may need to provide specific instructions or preferences for the shipment, such as desired delivery dates or handling requirements. The letter of instructions helps ensure that their expectations are met.

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