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PRIVACY RISK MANAGEMENT
AND COMPLIANCECOLLECTIONS, BIAS, AND SORNSHANDBOOK
EFFECTIVE DATE:
EXPIRATION DATE:
RESPONSIBLE OFFICE:CHAPTER 01ITSHBK1382.0301
20120925
20180820
OHIO/ IT SECURITY DIVISIONPRIVACY
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Step 7: If you have any questions or need assistance while filling out the collections PIAs and SORNs, contact the designated point of contact for guidance.
Who needs collections pias and sorns?
01
Organizations or entities that collect, store, or manage personally identifiable information (PII) or sensitive personal information (SPI) need collections PIAs and SORNs.
02
Government agencies, businesses, educational institutions, healthcare providers, and any other entity handling PII or SPI must adhere to regulations and policies requiring the use of collections PIAs and SORNs.
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Individuals or organizations involved in data collection, processing, or storage that involve PII or SPI need to implement and maintain collections PIAs and SORNs to ensure compliance and protect individual privacy and data security.
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What is collections pias and sorns?
Collections PIAs (Privacy Impact Assessments) and SORNs (System of Records Notices) are documents used to evaluate and manage privacy risks associated with the collection, use, and storage of personal information in government agencies.
Who is required to file collections pias and sorns?
Government agencies and organizations that collect, use, or store personal information are required to file collections PIAs and SORNs to ensure compliance with privacy laws and regulations.
How to fill out collections pias and sorns?
Collections PIAs and SORNs should be filled out by conducting a thorough review of the information collection processes, identifying potential privacy risks, and determining steps to mitigate those risks.
What is the purpose of collections pias and sorns?
The purpose of collections PIAs and SORNs is to ensure that government agencies handle personal information responsibly, protect individuals' privacy rights, and comply with relevant privacy laws and regulations.
What information must be reported on collections pias and sorns?
Collections PIAs and SORNs must report details on the purpose of information collection, types of information collected, how the information is used, who has access to the information, and measures in place to protect the information.
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