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ANCILLARY FUNCTION SPACE REQUEST The CFF is holding limited space at the coheadquarter hotels, the JR Marriott and the Indianapolis Marriott Downtown, for ancillary meetings held in conjunction with

How to fill out ancillary function space request

How to fill out ancillary function space request

1. Firstly, gather all necessary information about the event for which you need ancillary function space.
2. Identify the specific requirements and criteria for the ancillary function space.
3. Contact the appropriate authority or department responsible for handling ancillary function space requests.
4. Prepare a formal request by filling out the designated form or providing the required information.
5. Ensure that you provide accurate details such as the date, duration, and purpose of the event, as well as the estimated number of attendees.
6. Attach any supporting documents required, such as event plans, diagrams, or special requests.
7. Submit the ancillary function space request by the specified deadline, taking into account any review or approval process that may be required.
8. Follow up with the authority or department to confirm receipt of the request and inquire about the status or any additional information needed.
9. Once approval is granted, make sure to adhere to any guidelines or requirements set forth by the authority to ensure a successful and compliant use of the ancillary function space.
10. After the event, if necessary, provide any feedback or reports as requested by the authority for evaluation or future improvement.

Who needs ancillary function space request?

1. Event organizers and planners who require additional space to accommodate ancillary functions or activities alongside their main event.
2. Corporations or businesses hosting conferences, meetings, seminars, or workshops that involve the need for supplementary areas like breakout rooms, exhibition spaces, or catering facilities.
3. Government agencies or departments organizing official events or ceremonies that require separate areas for press conferences, VIP lounges, or registration counters.
4. Educational institutions hosting campus events, orientations, or workshops that may necessitate additional spaces for recreational activities, information booths, or presentations.
5. Non-profit organizations holding fundraisers, galas, or charity events that call for extra areas such as VIP sections, silent auction rooms, or volunteer stations.
6. Individuals or groups planning private events, weddings, or celebrations that require supplementary spaces for functions like cocktail receptions, photo booths, or entertainment areas.

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What is ancillary function space request?

Ancillary function space request is a request for additional space needed for a specific function or event that is not part of the regular operation.

Who is required to file ancillary function space request?

Any individual or organization that needs additional space for a function or event is required to file an ancillary function space request.

How to fill out ancillary function space request?

The ancillary function space request form must be completed with details of the event, date, time, expected number of attendees, and any specific requirements for the space.

What is the purpose of ancillary function space request?

The purpose of ancillary function space request is to ensure that the necessary space is allocated for functions or events that are outside of the regular use of the space.

What information must be reported on ancillary function space request?

The ancillary function space request must include details of the event, date, time, expected number of attendees, specific requirements for the space, and any special requests.