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DATA PROTECTION & DATA RETENTION POLICYAuthor: Peter ThompsonReviewed: December 2015 Next review due: July 2016Putting Students FirstDataProtectionPolicy1Chronology December 2014: Peter Thompson instructed
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How to fill out data retention
How to fill out data retention
01
To fill out data retention, follow these steps:
02
Collect all the data that needs to be retained.
03
Determine the purpose of retaining the data and the legal requirements surrounding it.
04
Create a data retention policy or guideline that outlines how long the data should be retained.
05
Classify the data based on its sensitivity or importance.
06
Implement appropriate security measures to protect the retained data.
07
Use a data management system or software to organize and store the data.
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Regularly review and update the data retention policy based on any changes in regulations or business requirements.
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Conduct periodic audits to ensure compliance with the data retention policy.
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Dispose of the retained data properly and securely once the retention period expires.
Who needs data retention?
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Data retention is needed by various entities and organizations, including:
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- Government agencies and law enforcement authorities for investigative and legal purposes.
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- Businesses and organizations that need to comply with legal or regulatory requirements.
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- Healthcare providers to maintain patient records for a specific duration.
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- Financial institutions to retain financial and transactional data for auditing and legal purposes.
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- Educational institutions to keep student records and academic data.
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- E-commerce websites to store customer information for order tracking and dispute resolution.
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- Telecom and internet service providers to store communication records as required by law.
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- Research institutions and scientists for data preservation and analysis purposes.
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What is data retention?
Data retention is the practice of storing data for a specified period of time.
Who is required to file data retention?
Certain businesses and organizations are required to file data retention, depending on regulations and laws.
How to fill out data retention?
Data retention forms can typically be filled out online or by submitting physical copies to the appropriate authorities.
What is the purpose of data retention?
The purpose of data retention is to ensure that important information is stored and accessible when needed.
What information must be reported on data retention?
Data retention usually requires reporting specific details about the data being stored, such as the type of data, storage location, and retention period.
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