Get the free DEPARTMENTAL PETTY CASH VOUCHER FORM

OCCIDENTAL COLLEGE DEPARTMENTAL PETTY CASH VOUCHER FORM NAME OF DEPARTMENT REPRESENTATIVE: DEPARTMENT: EXTENSION: DATEBUSINESS PURPOSEFUNDORGNACCTAMOUNTGRAND TOTAL CASH ON HAND TOTAL CASH AND EXPENSES

How to fill out departmental petty cash voucher

How to fill out departmental petty cash voucher

1. Obtain the departmental petty cash voucher form from your supervisor or finance department.
2. Fill in the date of the transaction in the designated field.
3. Enter the name of the department in the 'Department' field.
4. Specify the purpose or reason for the petty cash usage in the 'Purpose' or 'Reason' field.
5. Note down the amount of cash being requested in the 'Amount' field.
6. Provide any necessary supporting documentation or receipts for the expense.
7. Have the form reviewed and approved by the appropriate authority or supervisor.
8. Submit the departmental petty cash voucher along with the supporting documents to the finance department.
9. Retain a copy of the completed voucher for your records.

Who needs departmental petty cash voucher?

1. Departments that require small cash funds for day-to-day expenses or immediate payments often utilize departmental petty cash vouchers.
2. Employees who need to make authorized purchases on behalf of their department and later reimburse the cash used also require these vouchers.
3. Any department that needs a mechanism to track and document petty cash transactions can benefit from using departmental petty cash vouchers.

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What is departmental petty cash voucher?

A departmental petty cash voucher is a form used to document expenses paid out of the petty cash fund for a specific department within an organization.

Who is required to file departmental petty cash voucher?

The department head or an assigned employee responsible for managing the petty cash fund is typically required to file the departmental petty cash voucher.

How to fill out departmental petty cash voucher?

To fill out a departmental petty cash voucher, one must accurately record the date, purpose of the expense, amount spent, account code, and sign the form.

What is the purpose of departmental petty cash voucher?

The purpose of a departmental petty cash voucher is to track and document expenses paid out of the petty cash fund to ensure proper accounting and transparency.

What information must be reported on departmental petty cash voucher?

The departmental petty cash voucher must include details such as date, purpose of expense, amount spent, account code, and signatures of the individual approving the expense and the individual receiving the cash.