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VENTURA COUNTY COMMUNITY COLLEGE DISTRICT
BUSINESS SERVICES DIVISIONPROCEDURE FOR PETTY CASH FUNDS
PETTY CASH
Purpose: Petty cash funds are cash accounts located at each college and the District
Administrative
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How to fill out procedure for petty cash
How to fill out procedure for petty cash
01
Gather all necessary documents such as petty cash voucher, receipts, and log sheet.
02
Verify the available amount of petty cash fund.
03
Record the starting balance of the petty cash fund.
04
Ensure that the petty cash fund is locked in a secure location.
05
Issue petty cash to authorized individuals only.
06
Fill out the petty cash voucher with the date, amount, description, and recipient's name.
07
Attach original receipts to the corresponding petty cash voucher.
08
Update the log sheet with the details of the expenses and remaining balance.
09
When the petty cash fund is low, prepare a request for reimbursement.
10
Submit the petty cash voucher, receipts, and log sheet to the designated person for approval.
11
Replenish the petty cash fund with the approved reimbursement amount.
12
Keep a copy of all petty cash vouchers, receipts, and log sheets for record keeping purposes.
Who needs procedure for petty cash?
01
Companies or organizations that handle cash transactions on a regular basis.
02
Businesses that require employees to have access to a small amount of cash for immediate expenses.
03
Accounting departments or financial personnel responsible for managing petty cash funds.
04
Any entity that wants a systematic procedure to ensure transparency and proper documentation of petty cash usage.
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What is procedure for petty cash?
The procedure for petty cash involves documenting all small expenses incurred by a business using a designated amount of cash.
Who is required to file procedure for petty cash?
The finance department or the designated individual responsible for managing petty cash is required to file the procedure.
How to fill out procedure for petty cash?
The procedure for petty cash is filled out by recording details of each expense, including date, amount, purpose, and recipient.
What is the purpose of procedure for petty cash?
The purpose of the procedure for petty cash is to track and control small, routine expenses that are paid in cash.
What information must be reported on procedure for petty cash?
The procedure for petty cash must include details of each expense, such as date, amount, purpose, and recipient.
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