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Petty cash reconciliation statement and disbursement report Requesting Organization: Building/Room #: Originator: Date: Authorized Signature: Report period: through Amount A. Authorized petty cash

How to fill out petty cash reconciliation statement

How to fill out petty cash reconciliation statement

1. Gather all the necessary documents and records, including the petty cash fund balance, receipts, and disbursement vouchers.
2. Evaluate the starting and ending balances of the petty cash fund.
3. Record any cash additions or withdrawals made during the reconciliation period.
4. Check if all the receipts and disbursement vouchers are properly documented and classified.
5. Calculate the total of all cash receipts and disbursements separately.
6. Compare the calculated totals with the recorded totals to ensure they match.
7. Investigate any discrepancies or errors found during the comparison.
8. Adjust the petty cash fund balance based on the investigation results.
9. Prepare a reconciliation statement summarizing the findings and indicating the adjusted balance.
10. Obtain necessary approvals and signatures on the reconciliation statement.
11. Retain all the supporting documents and records for future reference.

Who needs petty cash reconciliation statement?

1. Small businesses that maintain a petty cash fund.
2. Organizations that frequently make small cash transactions.
3. Accounting departments responsible for managing petty cash expenses.
4. Auditors or those conducting internal financial reviews.
5. Business owners or managers monitoring cash control procedures.

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What is petty cash reconciliation statement?

The petty cash reconciliation statement is a document used to track and account for any cash transactions made from a petty cash fund.

Who is required to file petty cash reconciliation statement?

Employees or departments that have access to and use petty cash funds are required to file petty cash reconciliation statement.

How to fill out petty cash reconciliation statement?

To fill out a petty cash reconciliation statement, one must record all cash transactions, ensure receipts are provided for all expenses, and reconcile the ending balance with the actual cash on hand.

What is the purpose of petty cash reconciliation statement?

The purpose of petty cash reconciliation statement is to ensure all cash expenses are accurately recorded, provide transparency in cash handling, and prevent mismanagement or fraud.

What information must be reported on petty cash reconciliation statement?

The information that must be reported on petty cash reconciliation statement includes date, description of expenses, amount spent, receipts, and reconciled balance.