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COSSET CENTRAL SCHOOL DISTRICT BOARD OF EDUCATION MEETING JUNE 13, 2016, SUMMARY OF MEETING AGENDA 1. Call to Order 2. Executive Session, if necessary 3. Public Meeting 8:00 p.m. 4. Approval of Minutes,

How to fill out executive session if necessary

How to fill out executive session if necessary

1. Identify the need for an executive session. Executive sessions are typically used for confidential discussions or sensitive legal matters.
2. Check the governing rules or bylaws of the organization to understand the specific procedures and requirements for conducting an executive session.
3. Inform the participants in advance about the executive session, providing the date, time, location, and purpose of the session.
4. Ensure that only the necessary individuals are present in the executive session. This may include board members, legal advisors, or other designated participants.
5. Begin the executive session by clearly stating the purpose and scope of the discussion, emphasizing the confidentiality and sensitivity of the information shared.
6. Follow an agreed-upon agenda or set of topics to guide the discussion during the executive session.
7. Keep accurate minutes or records of the executive session, noting any decisions made or actions taken.
8. Maintain strict confidentiality regarding the discussions and information shared during the executive session. Avoid disclosing details to individuals who are not authorized to be present.
9. Conclude the executive session by summarizing any agreed-upon actions or decisions and confirming any follow-up tasks.
10. Ensure that the minutes or records of the executive session are properly stored and maintained according to the organization's guidelines and legal requirements.

Who needs executive session if necessary?

1. Boards of directors or governing bodies of organizations often require executive sessions to discuss sensitive matters.
2. Legal advisors or attorneys may need an executive session to provide confidential legal counsel or advice.
3. Certain individuals or committee members who are involved in confidential investigations or personnel matters may require an executive session.
4. Organizations dealing with contracts, negotiations, or other sensitive business matters may find executive sessions necessary.
5. In situations where privacy, confidentiality, or the protection of proprietary information is crucial, executive sessions are often needed.

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What is executive session if necessary?

Executive session is a private meeting of a governing body, such as a board of directors, held to discuss confidential or sensitive information.

Who is required to file executive session if necessary?

The person who is responsible for organizing the meeting, such as the board secretary or chairperson, is required to file the executive session if necessary.

How to fill out executive session if necessary?

The person filing the executive session must provide a detailed explanation of the topics discussed, the reason for confidentiality, and any decisions made during the meeting.

What is the purpose of executive session if necessary?

The purpose of an executive session is to allow the governing body to discuss sensitive matters without the presence of the public, enabling frank and candid discussions.

What information must be reported on executive session if necessary?

The report must include the date and time of the executive session, the attendees, the topics discussed, and any decisions made during the meeting.

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