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EDI
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ADVANCE SHIPPING NOTE
SPECIFICATION
and
USER GUIDE In Compliance with Recommendation 49132 of the Association of
German Automobile Manufacturers (VDA)
EXPLANATION of Contents information contained
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How to fill out advance shipping note
How to fill out advance shipping note
01
Step 1: Gather all necessary shipment information such as sender and receiver details, shipment weight and dimensions, and any special handling instructions.
02
Step 2: Open the advance shipping note form or template provided by the shipping company or logistics provider.
03
Step 3: Fill in the sender's details including name, address, contact information, and any reference numbers provided by the company.
04
Step 4: Fill in the receiver's details including name, address, contact information, and any reference numbers provided by the company.
05
Step 5: Provide the shipment details such as weight, dimensions, number of packages, and any special handling requirements.
06
Step 6: Include any additional information or special instructions for the carrier or delivery personnel.
07
Step 7: Double-check all the entered information for accuracy and completeness.
08
Step 8: Save a copy of the completed advance shipping note for your records.
09
Step 9: Submit the advance shipping note to the shipping company or logistics provider according to their specified method (online submission, email, etc.).
Who needs advance shipping note?
01
Businesses or individuals involved in domestic or international shipping.
02
Manufacturers or suppliers sending goods to customers or distributors.
03
Logistics companies and freight forwarders organizing shipments.
04
Transportation companies arranging the movement of goods.
05
Importers and exporters complying with customs regulations.
06
Companies shipping hazardous materials or controlled substances.
07
Companies using third-party logistics services.
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What is advance shipping note?
Advance Shipping Note (ASN) is a document that provides detailed information about a shipment before it arrives at its destination.
Who is required to file advance shipping note?
The shipper or supplier is usually required to file an advance shipping note.
How to fill out advance shipping note?
To fill out an advance shipping note, you need to include information such as shipment details, product description, quantity, and expected delivery date.
What is the purpose of advance shipping note?
The purpose of an advance shipping note is to allow the recipient to prepare for the arrival of the shipment and to facilitate smooth logistics operations.
What information must be reported on advance shipping note?
Information such as sender details, recipient details, shipment details, product description, quantity, weight and dimensions must be reported on an advance shipping note.
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