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PROFORMA INVOICE SHOULD BE COMPLETED FOR DELIVERY OF NON-COMMERCIAL GOODS (NOT FOR SALE AND LESS THAN 1000 USD INCLUDING TRANSPORTATION) PRINT PROFORMA INVOICE ON CONSIGNORS LETTERHEAD SHOWING LEGAL

How to fill out proforma invoice should be

How to fill out proforma invoice should be

1. Step 1: Start by gathering all the necessary information such as the buyer and seller details, item description, quantity, unit price, and total amount.
2. Step 2: Clearly state that the document is a proforma invoice at the top, along with a unique reference number and date.
3. Step 3: Include a table or list format to enter the item details, including the item name, quantity, unit price, and total amount for each item.
4. Step 4: Calculate the subtotal by summing up the total amount of all the items.
5. Step 5: Add any additional charges or discounts if applicable, such as shipping fees, taxes, or discounts.
6. Step 6: Calculate the grand total by adding the subtotal and any additional charges, and subtracting any discounts.
7. Step 7: Clearly specify the payment terms and methods, including the due date and acceptable payment methods.
8. Step 8: Mention any terms and conditions or important notes related to the transaction.
9. Step 9: Include the contact information of both the buyer and seller, including names, addresses, phone numbers, and email addresses.
10. Step 10: Review the entire proforma invoice for accuracy and completeness before finalizing and sending it to the recipient.

Who needs proforma invoice should be?

1. Exporters: Proforma invoices are commonly used by exporters to provide detailed information about a potential sales transaction to the buyer.
2. Importers: Importers may require a proforma invoice from the exporter to obtain necessary documentation for customs clearance and to calculate costs.
3. International Traders: Proforma invoices are essential for international traders as they help in confirming the terms, conditions, and pricing of a potential transaction.
4. Small Businesses: Small businesses often use proforma invoices to provide detailed cost breakdowns to their customers before finalizing an order.
5. Freelancers: Freelancers may use proforma invoices to outline the services, rates, and terms for their clients before starting a project.
6. Customs Authorities: Customs authorities may request a proforma invoice to verify the value of goods being imported and calculate applicable duties and taxes.

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