Get the free AGENDA SUMMARY REPORT - THE ANIMAL COUNCIL

ITEM NO.: MEETING DATE: 10a February 4, 2009, AGENDA SUMMARY REPORT SUBJECT: CONSIDERATION AND POSSIBLE INTRODUCTION OF ORDINANCE AMENDING SECTIONS IN THE CITY ANIMAL ORDINANCE, AS IT PERTAINS TO

How to fill out agenda summary report

1. To fill out the agenda summary report, start by reviewing the agenda for the meeting. Familiarize yourself with the topics that will be discussed and the order in which they will be addressed.
2. Once you have a clear understanding of the agenda, begin by creating a header for the summary report. Include the title of the meeting, the date and time, and the location.
3. Next, list the attendees who will be present at the meeting. This can include both internal and external participants. Be sure to include their names, job titles, and any other relevant identifying information.
4. As the meeting progresses, take detailed notes on each agenda item. Summarize the main points, decisions, and action items discussed. Be concise but thorough in your descriptions.
5. When recording action items, be sure to include the responsible party and the deadline for completion. This will help ensure that tasks are assigned and followed up on in a timely manner.
6. If there are any important attachments or documents discussed during the meeting, make a note of them in the summary report. This will serve as a reference for participants who may need to review those materials later.
7. Finally, conclude the agenda summary report with any additional comments or observations that may be relevant. This can include any outstanding issues or follow-up actions that were identified but not specifically addressed in the meeting.

Who needs agenda summary report?

1. The meeting organizer or facilitator may need the agenda summary report as a reference for future meetings. It can help track progress and ensure that action items are completed.
2. Attendees who were unable to attend the meeting may request a copy of the agenda summary report to stay informed about the discussions and decisions made.
3. The agenda summary report may also be shared with stakeholders or higher-level management who need to be kept up to date on the meeting's outcomes.

In conclusion, filling out the agenda summary report involves reviewing the agenda, taking detailed notes during the meeting, and summarizing the main points, decisions, and action items discussed. It is a valuable tool for tracking progress and ensuring that tasks are completed. The report may be needed by the meeting organizer, absent attendees, and stakeholders who need to be informed about the meeting's outcomes.

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