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SOLE SOURCE JUSTIFICATION AND REVIEW CHECKLIST 1. Vendor Recommended for Award Vendor Recontact Telephone No. Fax No.2. Description of good(s) or service(s) Overall Value: $ Goods provide complete
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How to fill out sole source justification and
How to fill out sole source justification and
01
Step 1: Start by gathering all the necessary information and documentation related to the sole source justification.
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Step 2: Clearly identify the goods, services, or products that need to be procured through the sole source justification.
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Step 3: Justify why the procurement cannot be done through competitive bidding or other procurement methods.
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Step 4: Provide a detailed explanation of the unique qualifications, expertise, or capabilities of the sole source provider.
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Step 5: Outline any previous experience or successful track record of the sole source provider in delivering similar goods or services.
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Step 6: Include any necessary approvals or authorizations from higher authorities, if required by your organization.
07
Step 7: Review the completed sole source justification form for accuracy, clarity, and completeness.
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Step 8: Submit the filled-out sole source justification form to the relevant department or procurement officer for further processing.
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Step 9: Follow up with the appropriate personnel to ensure timely review and approval of the sole source justification.
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Step 10: Maintain a copy of the approved sole source justification for record-keeping purposes.
Who needs sole source justification and?
01
Government agencies or departments that need to procure goods or services that are only available from a single source.
02
Organizations facing time constraints where using competitive bidding may not be feasible or practical.
03
Instances where the goods or services required are of a highly specialized nature and only a specific provider can fulfill the requirements.
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Emergency situations where immediate procurement is necessary to address unforeseen events or circumstances.
05
Projects that involve proprietary technology or intellectual property rights, where only one provider has the necessary rights or access.
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Situations where previous contracts or relationships exist with a specific provider and continuing to work with them is beneficial.
07
Industries or sectors where regulations or industry standards specify the need for sole source justifications, such as defense or healthcare.
08
Projects that require a high level of customization or tailor-made solutions that can only be provided by a specific vendor.
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What is sole source justification and?
Sole source justification is a process used to explain why a purchase must be made from a specific vendor without competition.
Who is required to file sole source justification and?
The individual or department making the purchase is required to file a sole source justification.
How to fill out sole source justification and?
To fill out a sole source justification, one must provide a detailed explanation of why the purchase is necessary from a specific vendor.
What is the purpose of sole source justification and?
The purpose of sole source justification is to ensure transparency and accountability in purchases made without competition.
What information must be reported on sole source justification and?
On a sole source justification, one must report the vendor's name, the reason for selecting them, and the cost of the purchase.
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