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Division of Finance and Business Institutional Services 518/437-4570 1400 Washington Avenue Albany, New York 12222 OFF CAMPUS USE AUTHORIZATION FORM INSTRUCTIONS: Complete all sections regarding the

How to fill out off campus use authorization

How to fill out off campus use authorization:

1. Obtain the off campus use authorization form from the appropriate authority or office. This may be the university's administration office or the department responsible for managing off campus activities.
2. Read the instructions on the form carefully. Make sure you understand all the requirements and guidelines for filling out the off campus use authorization.
3. Begin by providing personal information, such as your name, student ID number, contact information, and the name of your academic institution.
4. Indicate the purpose of your off campus use. This could be for conducting research, attending a conference, participating in a study abroad program, or any other approved activity.
5. Specify the location where you intend to go off campus. Include the address, city, state, and country if applicable. If you have multiple locations, provide the necessary details for each.
6. State the duration of your off campus use. This includes the start and end dates of your activity. If your off campus use extends beyond a single day, you may need to provide a detailed itinerary of your activities.
7. Outline the resources you will need while off campus. This may include access to specific facilities, equipment, or materials. Provide a detailed list to ensure all necessary arrangements can be made.
8. If applicable, describe any special permissions or clearances you may require for your off campus use. For example, if you are conducting research involving human subjects or sensitive data, you may need to provide details on your compliance with ethical standards or data protection regulations.
9. Obtain the necessary signatures and approvals. Depending on the institution's policy, you may need to submit the off campus use authorization form to your academic advisor, department chair, or relevant supervisor for review and endorsement.

Who needs off campus use authorization?

1. Students: Depending on the policies of your academic institution, students may require off campus use authorization to engage in activities such as internships, field trips, study abroad programs, or research projects conducted outside the campus premises.
2. Faculty and Staff: Academic faculty and staff members may need off campus use authorization when they are involved in activities such as educational conferences, research collaborations, or off-campus teaching assignments.
3. Researchers: Individuals conducting research projects that involve data collection or fieldwork outside the campus premises may be required to obtain off campus use authorization to ensure compliance with ethical standards and legal requirements.
4. Volunteers: If you are volunteering for an organization or participating in a community service project that requires you to be off campus, off campus use authorization may be necessary to ensure liability coverage and adherence to any applicable regulations.
5. Visitors or Guests: Non-affiliated individuals who wish to utilize the facilities or resources of an academic institution off campus may need to obtain off campus use authorization to ensure proper access and use of the institution's resources.

Note: The specific requirements for off campus use authorization may vary between institutions. It is important to consult your academic institution's guidelines and policies to determine the exact process and requirements for obtaining off campus use authorization.

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What is off campus use authorization?

Off campus use authorization is permission granted to use a property or facility that is located off the main campus.

Who is required to file off campus use authorization?

Any individual or group who wishes to use a property or facility off the main campus is required to file off campus use authorization.

How to fill out off campus use authorization?

The off campus use authorization form must be completed with all necessary details regarding the location, purpose, duration, and contact information of the off-campus use.

What is the purpose of off campus use authorization?

The purpose of off campus use authorization is to ensure that the off-campus use of a property or facility is properly documented and approved.

What information must be reported on off campus use authorization?

Information such as the location, purpose, duration, and contact information of the off-campus use must be reported on the off campus use authorization form.